Administrative Assistant Position Available In Palm Beach, Florida

JOB TITLE

Administrative Assistant

DEPARTMENT

Facilities Operations

REPORTS TO

Director, Facilities Operations HOURS:

Monday – Friday; 9:00 A.M. – 5:00 P.M.

SUMMARY:

The Administrative Assistant supports the Facilities Operations Department by managing office functions, coordinating service requests, assisting with financial and procurement processes, and maintaining accurate records. This role ensures smooth communication between internal teams, vendors, and clients, while supporting the Director with administrative tasks and reporting.

RESPONSIBILITIES

Manage daily office operations including filing, recordkeeping, and document preparation. Maintain department budgets and assist with financial tracking and reporting. Process procurement documents such as purchase orders and invoices; coordinate with Accounts Payable. Track and report time and attendance data; assist with payroll and scheduling. Coordinate annual projects including document preparation and communication with vendors. Maintain confidential personnel records and assist with scheduling and time-off tracking. Support event coordination and logistics as needed. Serve as a liaison between the department, vendors, and clients, ensuring professional communication. Provide administrative support to the Director and assist with departmental reporting. Delegate and oversee student help or temporary staff when applicable.

REQUIREMENTS

Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Excellent communication and interpersonal skills. Ability to work under pressure and meet deadlines. Professional demeanor and customer service orientation.

EDUCATION

High School Diploma required; some college coursework in business or related field preferred.

EXPERIENCE

Minimum of 5 years in an administrative or office support role. Experience in facilities, maintenance, or operations environments is a plus.

WORK ENVIRONMENT

Standard office setting with typical lighting and temperature. Regular use of computers, printers, and office equipment. May require occasional lifting of materials up to 30 pounds. Moderate noise level typical of an office environment. About Us ABM (

NYSE:

ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com. ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across

ABM. ABM

directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.