Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant Cotler Healthcare – 4.1 Wellington, FL Job Details Part-time | Full-time $20 – $24 an hour 1 day ago Benefits Flexible schedule Qualifications Microsoft Powerpoint Microsoft Word Practice management Microsoft Excel Microsoft Outlook Medical office experience HIPAA Mid-level Microsoft Office Administrative experience High school diploma or GED Bachelor’s degree Associate’s degree Communication skills Editing Time management

Full Job Description Job Description/Duties:

Coordinate and manage all onboarding tasks and training schedules for new hires, including completion and submission of facility credentialing packets. Update, maintain, and distribute recruitment and staffing reports/spreadsheets for the executive team; create and manage real-time daily staffing reports including clinician A-Z phone lists, rating lists, availability rosters, and other operational tracking documents. Accurately split Explanation of Benefits (EOBs), identify and reconcile billing discrepancies, and process monthly Medicaid write-offs in coordination with the billing department. Download, organize, and upload clinical documentation into appropriate systems and ensure timely completion in compliance with organizational policies and healthcare regulations. Professionally handle all incoming phone calls, direct calls to the appropriate department, take detailed and accurate messages, and provide general information when appropriate. Support interdepartmental communication and coordination by assisting with email correspondence, scheduling meetings, and maintaining shared calendars. Maintain and organize digital and physical files, track compliance documentation, and assist in audits as needed. Manage office supply inventory, request procurement of materials, and liaise with vendors or external services as required. Assist in preparation of internal reports, presentations, and documentation for leadership meetings and external regulatory bodies. Provide general administrative and operational support to clinical and administrative teams. Perform other duties and projects as assigned by management.

Organizational Competencies:

Consistently demonstrates strong motivation, initiative, and a high level of productive energy. Completes duties/tasks accurately and in a timely manner, even under tight deadlines. Remains respectful and collaborative when working with colleagues and clients, maintaining professionalism in all interactions. Exhibits honesty, trustworthiness, and reliability in day-to-day operations. Maintains an organized workspace and shows the ability to effectively manage and prioritize multiple competing responsibilities. Demonstrates sound judgment and problem-solving skills, particularly when handling confidential or time-sensitive information.

Communicates effectively across various platforms:

verbal, written, telephone, email, and chat, adapting tone and content to the audience. Shows clear commitment to the company’s values, goals, and mission in all aspects of the role.

Skills/Qualifications Needed:

High school diploma or equivalent required; associate or bachelor’s degree preferred. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe PDF editing tools. Experience with Practice Management (PM) and Electronic Health Record (EHR) systems is required. Must demonstrate high integrity and discretion in handling sensitive patient and organizational information in compliance with HIPAA and other privacy regulations. Prior experience in a healthcare or medical office setting preferred. Strong organizational and administrative skills with a keen attention to detail. Excellent prioritization and time management skills, with the ability to manage shifting priorities in a fast-paced environment. Demonstrated ability to collaborate effectively across departments, and to build appropriate and trusted relationships with colleagues, leadership, and external partners. Exceptional verbal and written communication skills are required.