Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant 3.8 3.8 out of 5 stars Boca Raton, FL 33433 Our client, a well-established commercial real estate firm in Boca Raton, is seeking a detailed administrative assistant with experience in commercial property management, to support daily operations across its property portfolio. This role provides critical behind-the-scenes support for leasing, maintenance, and vendor management, helping ensure a smooth experience for tenants and internal teams. This is 100% on-site role and moving quickly; local applicants only – no flexibility on worksite.

Key Responsibilities:

Provide daily administrative assistance to the property management team Coordinate tenant move-ins/move-outs and capital projects Prepare and process purchase orders and vendor invoices Track and follow up on rent payments and past due balances Prepare reconciliation spreadsheets and legal status reports Maintain and update tenant contact info and gross sales reports Manage vendor COIs, liability insurance, and permit applications Communicate with maintenance staff to address tenant issues Maintain up-to-date vendor contact and insurance information Assist in processing new leases and sending out welcome packets Prepare renewal and option letters for tenants Support with general liability claims and store opening/closing reports Answer incoming calls and greet visitors Coordinate mail, deliveries, and alarm system notifications Support ad hoc administrative duties as needed

Ideal Candidate Will Have:

At least 2 years of experience in commercial property support or real estate administration Confidence juggling competing priorities with precision and follow-through Strong working knowledge of Microsoft Office (especially Excel) Great communication skills and a team-player mindset Associate’s degree preferred All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.