Administrative Assistant Position Available In Palm Beach, Florida

Administrative Assistant Boca Raton Luxury Real Estate Team Boca Raton, FL If you are a detail-oriented professional with a passion for administrative excellence and thrive in a polished, fast-paced environment, this role could be your perfect fit. A Luxury Real Estate Team in Boca Raton, FL seeks a high-level Administrative Assistant to work directly with one of our Broker-Owners, providing exceptional, hands-on support to manage their schedule, communications, and all administrative tasks related to their listings and business operations. This is not your typical 9-to-5 role, it’s a career opportunity for someone who sees administrative work as a professional path. You will serve as the right hand to the Broker-Owner, ensuring nothing falls through the cracks and that their day operates seamlessly. This position requires a strong team player who can collaborate closely with other administrative professionals to provide comprehensive, coordinated support. The right candidate is articulate, professional in both appearance and demeanor, and highly proficient in Microsoft Office Suite, Outlook, SharePoint, and Office 365. Real estate experience is a plus, but not required. If you embody the 3 C’s— Care, Commitment, and Communication, we’d love to hear from you!

Compensation:

Salary Range:

$55,000•$65,000 Health Benefits 401k Match•available after 1 year

Compensation:

$55,000•$65,000

Responsibilities:

Serve as the right hand to the Broker-Owner, supporting all administrative functions with discretion, efficiency, and professionalism. Manage and organize the Broker-Owner’s calendar, meetings, and appointments, ensuring optimal time management and scheduling. Monitor and respond to emails on behalf of the Broker-Owner, drafting professional communications and prioritizing urgent matters. Coordinate with the two other administrative professionals to ensure team alignment, eliminate overlap, and provide seamless support coverage, especially when another team member is out. Assist with listing administration, including preparing listing documents, managing checklists, scheduling photography, tracking timelines, and ensuring marketing pieces are ordered and accurate. Maintain and organize digital files for listings, contracts, legal documents, and correspondence using SharePoint and Office 365. Update and maintain the CRM and internal systems with accurate and current client and property information. Prepare property brochures, marketing collateral, and ads as needed (you will be trained on Publisher). Support transaction coordination by tracking key dates and documentation, and assisting with communication between parties (agents, title companies, etc.). Produce and distribute market reports and listing activity updates as needed. Answer phones and professionally represent the Broker-Owner and the company in all interactions•written, phone, and in-person. Maintain a high level of confidentiality, professionalism, and attention to detail in all aspects of the role. Uphold the company’s standards of presentation•business attire is required in a corporate office setting. Step in to support the full admin team when another administrator is unavailable, providing flexible, comprehensive coverage.

Qualifications:

5+ years of experience in a high-level administrative support role, ideally supporting an executive or business owner. Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, SharePoint, and Office 365. (Required) Experience with or willingness to learn Publisher and other real estate platforms; familiarity with MLS, DocuSign, and CRM systems is a plus. Superior verbal and written communication skills; articulate and professional in all interactions. Impeccable attention to detail, organizational skills, and time management. Ability to handle multiple priorities simultaneously while maintaining accuracy and composure in a fast-paced environment. Proven track record of working collaboratively as part of a team while taking initiative and ownership of individual responsibilities. Discreet and trustworthy, with a high degree of confidentiality and professionalism. Presents in a polished and professional manner; adheres to a corporate dress code.. Comfortable working with strong personalities and managing up with confidence and diplomacy. A proactive problem-solver who anticipates needs and is quick to adapt to new tools and systems. Real estate experience is helpful but not required. This is a long-term career opportunity ideal for someone who views administrative work as a profession. About Company Ciprani Consulting is assisting this local team with filling an important open position on their team! This group is a top-ranking luxury real estate team in the Boca Raton area, known for its commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!