Administrative Assistant/Secretary Position Available In Palm Beach, Florida

⚐ ⚑ ⚑ Administrative Assistant/Secretary (Lake Worth) Awnings Contractors compensation:

Pay:

$18.00 – $22.00 per hour employment type: experience level: mid level job title: Administrative Assistant/Secretary We are seeking Assistant Administrative/Secretarial to join our team and provide administrative support to our office. The ideal candidate will have experience of working with phone systems and be able to handle a variety of tasks with professionalism and efficiency. Responsibilities

• Manage calendars and schedule appointments for executives and team members.
• Answer and direct phone calls using professional phone etiquette.
• Provide customer support by addressing inquiries and resolving issues efficiently.
• Maintain organized filing systems for both physical and electronic documents.
• Type correspondence, reports, and other documents as needed.
• Assist in administrative tasks such as data entry, record keeping, and office organization.
• Support personal assistant duties as required, including travel arrangements and meeting coordination.
• Collaborate with team members to ensure smooth office operations.
• Create and follow up on proposals.
• Order and follow up on materials and services
• Prepare and Coordinate all permitting and inspections.
• Update multiple city license renewal; vehicle registrations, etc. Skills
• Strong calendar management skills to prioritize appointments effectively.
• Proficient in using phone systems with excellent phone etiquette.
• Ability to type efficiently with a high level of accuracy.
• Experience in customer support with a focus on client satisfaction.
• Exceptional time management skills to handle multiple tasks under tight deadlines.
• Detail-oriented with strong organizational skills for maintaining files and records.
• Previous experience in an administrative role is a plus.
• Ability to work independently as well as part of a team.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office ( Word, Excel and Outlook).
• Experience with Quick Books in very important.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational skills with attention to detail.

Benefits:

• Competitive salary based on experience.
• Aflac options.
• Paid holidays (after 90 days probationary period).
• Paid vacation (after 1 year of employment).

Requirements:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience working with phone systems required.
• Will be required to operate office equipment. (Computer, printer, scanner, telephone, etc).
• Construction knowledge is a plus.
• Ability to read blueprints/product specification is a plus.
• Experience in an administrative support role preferred.
• Proven experience as a Permit Expediter in the construction industry, with knowledge of permitting processes in multiple cities in Florida.

Job Type:

Full-time Salary:

$18.00 – $22.00 per hour

Schedule:

• Monday to Friday.
• 8 hour shift
• Day shift Ability to commute/relocate:
• Lake Worth Beach, FL 33460: Reliably commute or planning to relocate before starting work (Required). Application Question(s):
• Shift hours 7:00 am-3:30pm

Education:

• Associate (Preferred).

Experience:

• QuickBooks (Required).
• Customer service (Required).
• permitting (Preferred).
• Computer skills (Required).
• 2 years (Required).

License/Certification:

• Certified Notary Public (Preferred).

Language:

• English (Required) If you are a motivated individual with excellent organizational skills and experience working with phone systems, we encourage you to apply for this exciting opportunity.

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post id:

7850390622 updated: ♥ [ ]