Administrative/Office Assistant Position Available In Palm Beach, Florida
Tallo's Job Summary: Our client, a family office in West Palm Beach, FL, is seeking an Administrative/Office Assistant to support daily operations, manage schedules, and coordinate meetings. The role requires a Bachelor's degree, 2-5 years of admin experience, proficiency in Microsoft Office, strong communication skills, and attention to detail. The compensation for this position is $85-95K DOE.
Job Description
COMPANY:
Foundation
POSITION
Administrative/Office Assistant
LOCATION
West Palm Beach, FL (in office 5 days per week)
HOURS:
9:00AM
- 5:00PM in office with flexibility and availability outside of work hours as needed
COMPENSATION
$85-95K
DOE BACHELOR’S DEGREE
Required Our client, a family office, is looking to hire an Administrative Assistant to join their team. This person will play a critical role in supporting the office’s daily operations, managing schedules, coordinating meetings, and as well as ordering supplies. The ideal candidate is an organized, proactive, and adaptable team player with a positive attitude. Responsibilities of the
Administrative/Office Assistant:
Team Support:
- Provide administrative support to the team with calendar management and scheduling meetings
- Prepare expenses, including organizing invoices/receipts
- Management of ad-hoc projects as needed e.
g. conference logistics
Office Management:
- Assist with catering requests, as needed
- Distribution of mail and deliveries and booking outgoing packages
- Close working relationship with building management
- Manage ordering (and as needed, pick up) of food, cleaning, catering, and stationery supplies
- General office work, i.
e. printing, scanning, binding, etc.
Meeting/Reception Support:
- Fielding phone calls to the Foundation’s main phone line
- Meeting & greeting clients, guests and visitors and notifying team members of guest arrival
- Assist with the setup and breakdown of meetings
- Working with building for visitor access Requirements of the
Administrative/Office Assistant:
- Bachelor’s degree preferred
- 2-5 years admin experience, at a Foundation is a PLUS
- Excellent timekeeping and punctuality
- Proficiency with Microsoft Office
- Outlook, Excel, Word, PowerPoint
- Strong team player
- Adaptable
- Punctual and reliable
- Excellent communication skills
- Experience interacting with high-level guests with poise, grace, and positivity
- Extremely high attention to detail in all aspects
