Adminstrative Assistant Position Available In Palm Beach, Florida

Adminstrative Assistant Household Staffing Boca Raton, FL 33431

Location :

Boca Raton, FL (On-Site)

Schedule :

Monday-Friday,9 am – 4:30 pm | ASAP Start A small, respected family office in Boca Raton is seeking a seasoned Administrative Assistant to support their Senior Executive Assistant in managing a diverse portfolio of 12+ residential and commercial properties. This role demands maturity, discretion, and attention to detail. You’ll join a tight-knit team of 3-4 in a peaceful, professional setting where kindness, respect, and loyalty are the foundation. You’ll thrive here if you’re a solutions-oriented, reliable team player who values confidentiality, works well under pressure, and is seeking a long-term role in a structured, values-driven environment.

Responsibilities :

Support the Senior Executive Assistant with day-to-day operations Maintain and organize detailed paper and digital filing systems Track expenses and reconcile credit card statements Coordinate vendors for routine property maintenance Run errands: bank, post office, grocery deliveries, etc. Monitor and restock office supplies Handle administrative tasks related to company/family vehicles (insurance, DMV, servicing) Assist with Certificates of Insurance and vendor documentation Support occasional calendar and travel coordination

Requirements:

10+ years of administrative experience Bachelor’s degree strongly preferred Proficiency in Outlook, Google Workspace, Excel, & Microsoft Teams Impeccable organization and attention to detail Clear and professional communication skills High discretion and maturity; NDA required Valid driver’s license and clean driving record Notary license and vendor/DMV experience are a plus Willingness to respond after hours via text/email, if needed

Compensation & Benefits:

$65,000-$75,000/year, health stipend, 2 weeks PTO, birthday + year-end bonuses, annual salary review

Job Type:

Full-time Pay:

$65,000.00 – $75,000.00 per year

Benefits:

Paid time off

Schedule:

8 hour shift Monday to

Friday Work Location:

In person