Adminstrative Assistant Position Available In Palm Beach, Florida
Tallo's Job Summary: A seasoned Administrative Assistant is needed in Boca Raton, FL for a small family office. Responsibilities include supporting the Senior Executive Assistant, property management, filing, expense tracking, vendor coordination, and more. The ideal candidate has over 10 years of experience, is detail-oriented, organized, and has strong communication skills. The salary ranges from $65,000 to $75,000 annually with benefits.
Job Description
Administrative Assistant Location:
Boca Raton, FL (On-Site)
Schedule:
Monday-Friday, 9:00 AM-5:00 PM | ASAP Start A small family office is seeking a seasoned Administrative Assistant to support their Senior Executive Assistant. Overseeing a portfolio of 12+ residential and commercial properties, the role requires maturity, discretion, and meticulous attention to detail.
Why You’ll Love Working Here:
You’ll join a close-knit team of 3-4 in a quiet, professional office where kindness and mutual respect are core values. The environment is fast-paced yet grounded in loyalty and appreciation. The employers are kind, considerate, and show their appreciation to their employees.
Key Responsibilities:
Provide administrative support to the Senior Executive Assistant Organize and maintain physical files and binders (significant filing involved) Track expenses and reconcile credit card statements Schedule and coordinate vendors for property maintenance Run routine errands (bank, post office, grocery deliveries, etc.) Monitor and restock office supplies Manage vehicle-related needs (insurance, DMV paperwork, servicing) Assist with vendor documentation and Certificates of Insurance Support occasional travel planning and calendar management
Qualifications:
Minimum 10 years of administrative experience, ideally in a private office or family setting Bachelor’s degree required Proficient in Outlook, Google Workspace, and Excel Exceptionally organized and detail-oriented Strong written and verbal communication skills Independent, dependable, and responsive to direction High level of discretion and professionalism (NDA required) Valid driver’s license and clean driving record Notary license preferred Familiarity with vendor management and DMV protocols is a plus Flexibility to respond outside of business hours via text/email, when needed
Ideal Candidates Are:
Steady, solutions-oriented professionals who thrive on supporting others Respectful team players who value confidentiality and structure Long-term thinkers looking to grow within a stable, supportive environment
Compensation & Benefits :
$65,000-$75,000 annually (commensurate with experience, ) health stipend, 2 weeks PTO, birthday and year-end bonuses, annual salary review
