Construction Project Assistant Position Available In Palm Beach, Florida

Construction Project Assistant Advanced Property Solutions – 4.5 Boca Raton, FL Job Details Full-time $20 – $25 an hour 19 hours ago Benefits Paid time off Qualifications Confidential information handling Project documentation Trello Project coordination Mid-level Project management Attention to detail QuickBooks Microsoft Project Communication skills ProCore Under 1 year Time management Full Job Description Job Summary The Project Assistant provides high-level administrative and project support to company executives and project management teams. This role ensures efficient coordination of project documentation, scheduling, and communication with internal staff, subcontractors, and clients. Ideal candidates will have a strong understanding of construction project lifecycles and office administration, with the ability to handle sensitive information, multi-task and thrive in a fast-paced, deadline-driven environment Duties Screen and prioritize emails, phone calls, and requests Assist with time-sensitive decision-making and follow-up tasks Prepare meeting minutes, reports, and schedules for project teams Provide efficient data entry of all project information using office management tools Order and track project materials related to each project Assist with lien waivers, insurance certificates, and subcontractor compliance Track progress and prepare regular status reports for clients Manage team calendars, schedule and attend project meetings, record meeting minutes, and follow up on action items Maintain project documentation, contracts, plans, submittals, change orders and RFI’S Ensure compliance with company policies and industry regulations with team, vendors, subcontractors and clients. Support financial tracking using QuickBooks to manage subcontractor and vendor invoices, change orders, client payments and prepare monthly project reports Support onboarding of new subcontractors and vendors Assist with permit submittal, tracking and scheduling of inspections to ensure project completion Support team with bid preparation and subcontractor follow up during projects Assist the team with other related administrative tasks as necessary Requirements 3-5 years of project coordination or project assistance experience (preferred but not required) Familiarity with project management tools (e.g., MS Project, Asana, Trello, Fieldwire, CompanyCam, ProCore) (preferred but not required) Strong organizational and time-management skills Excellent written and verbal communication abilities Detail-oriented with the ability to manage multiple priorities

Job Type:

Full-time Pay:

$20.00 – $25.00 per hour Expected hours: 40 per week

Benefits:

Paid time off

Schedule:

8 hour shift Day shift Monday to Friday Weekends as needed

Work Location:

In person