Nonprofit Administrative Assistant Position Available In Palm Beach, Florida
Tallo's Job Summary: Roots and Wings, a nonprofit organization in Boca Raton, FL, is hiring a detail-oriented Administrative Assistant. The role involves managing financial transactions, donor data, and operational tasks. Qualifications include a bachelor's degree or equivalent experience, 2 years in nonprofit admin, and proficiency in Microsoft 365 and QuickBooks. Salary ranges from $48,000 to $57,000 per year with benefits. Apply by emailing your resume and cover letter to karyn@rootsandwingsinc.org.
Job Description
Location:
7700 Congress Avenue, Suite 3212, Boca Raton, FL 33487
Employment Type:
Full-time Salary Range:
$48,000 – $57,000 per year
About Us:
Roots and Wings is a mission-driven nonprofit organization dedicated to supporting and encouraging children’s reading skills and teachers who inspire learning. We are seeking an organized and detail-oriented Administrative Assistant to support our operational, financial, and nonprofit management activities.
Key Responsibilities:
Business Operations Ensure compliance with all licensing and regulatory requirements. Maintain current business licenses and permits. Financial Management Monitor payments to consultants, teachers, and literacy coordinators. Prepare accounts payable and ensure proper documentation for all financial transactions. Perform financial consolidation for bank statements and credit card accounts. Accurately code and report financial transactions using QuickBooks. Track and report in-kind donations and prepare monthly donor reports. Ensure that backup systems are utilized and working properly. Maintain organized records through scanning and filing (both paper and digital). Use intermediate Excel skills for financial tracking and reporting. Nonprofit Operations Manage donor data using nonprofit CRM, ensuring accuracy and cleanliness of data. Understand and optimize how CRM interfaces with other software programs (such as QuickBooks, MailChimp, Stripe). Conduct donor correspondence, engagement, and research using nonprofit CRM. Assist with donor engagement strategies and ensure timely acknowledgment of gifts. Software and Tools Intermediate Skill Level Needed with
SaaS:
Outlook 365 for email and scheduling. Excel for data analysis and tracking. Nonprofit donor management systems. QuickBooks for financial management. PowerPoint for creating presentations.
Qualifications:
Education:
Bachelor’s degree preferred, or equivalent work experience.
Experience:
Minimum of 2 years in an administrative role within a nonprofit organization. Intermediate to advanced knowledge of nonprofit donor management systems. Strong understanding of nonprofit financial and donor management practices. Proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and scheduling software. Exceptional organizational skills with attention to detail. Ability to handle sensitive information with confidentiality. Strong communication skills, both written and verbal. Ability to work in a fast-paced environment.
Preferred Skills:
Familiarity with MailChimp, Stripe, and other financial platforms. Experience in donor engagement and retention strategies. Ability to manage mass mailing campaigns. Advanced skills in Excel. Creativity is a plus.
What We Offer:
A supportive and collaborative small team environment. Ability to make a meaningful impact within our community. Growth opportunities within the organization. Paid time off; medical, dental, and vision insurance.
To Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in this position to karyn@rootsandwingsinc.org. Applications will be reviewed on a rolling basis until the position is filled.
