Project Administration Support Position Available In Palm Beach, Florida

Project Administration Support
Primary Location
US-TX-Houston
ID
2025-3429
Category Administration Position Type Regular Full-Time Remote No Additional Location US-TX-The Woodlands Additional Location US-NH-Bedford Additional Location US-KS-Overland Park Additional Location US-MO-Chesterfield Additional Location US-IN-Indianapolis Additional Location US-WI-Milwaukee Additional Location US-MO-Farmington Additional Location US-MI-Detroit
Overview Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for a Project Administration Support I that can be located in any of our Central Region offices including: Houston, TX, The Woodlands, TX, Bedford, NH, Overland Park, KS, St. Louis, MO, Indianapolis, IN, Milwaukee, WI, Farmington, MO or Detroit, MI. This position will be responsible for performing administrative responsibilities related to project management including, but not limited to, duties related to recording project labor charges from timesheets, coding and data entry of expense report information, photocopying and assembly of backup documentation for client invoices, and maintenance and filing of project accounting data files. Responsible for providing additional general office administrative support. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures andplex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offerpetitive pay and benefits, and well-being programs to support you and your family. Essential Duties and Responsibilities
Set up and maintain branch contract and invoicing files.
Review expense reports for accuracy and appropriateness of coding, supporting documentation, and approval requirements in accordance with Company policy.
Expense reports responsibilities:
Code and record expense reports of all projects owned by the respective branch
Research and follow-up on any errors and omissions from expense reports.
Perform Electronic timesheet administration procedures and data entry of unit pricing transactions to be added to client billings.
Assist project managers with electronic procurement tasks and follow up with vendors
Assist project managers with electronic project filing
Generate and pre-review prebilling reports for distribution to Project Managers for final review.
Correlate and cross reference supporting documentation, such as expense receipts, that must apany client invoices.
Attach to draft invoices; and provide to Project Manager for final review and approval.
Distribute accounts receivable aging reports, project effort reports, and project revenue calculations with Project Managers.
Perform related work as required.
Education and Licensure
High School Diploma or General Education Degree (GED). (Required)
Skills, Experience and Qualifications
Up to 2 years of experience in accounting and knowledge of project file administration and invoicing procedures. (Preferred)
Windows proficiency including, Office365 (Teams, Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (Required)
Ability to read andprehendplex instructions, short correspondence and memos. (Required)
Ability to write simple correspondence and memos. (Required)
Ability to effectively present information in one-on-one and small group situations to internal clients. (Required) #LI-CC1 #LI-Onsite #LI-Hybrid