Administrative Assistant Position Available In Pasco, Florida

Position Summary:

Keeps official corporate records and executes administrative policies determined by or in conjunction with other officials.

Duties and Responsibilities:

Screens incoming calls and correspondence and responds independently when possible. Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget. Prepares agendas, notices, minutes and resolutions for corporate meetings. Takes and transcribes dictation and composes and prepares confidential correspondence, reports and other complex documents. Performs complex and confidential secretarial functions including developing and typing taped dictation or written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all branches. Maintains confidentiality of all corporate, personnel and research matters. Reconciles corporate credit card account(s). Provides support to Corporate Accounting and Fleet departments Sends faxes as requested by corporate managers. Makes photocopies as requested by corporate managers. Maintains various database and spreadsheet files as requested by corporate managers. Performs other duties as assigned.

Competencies:

Adaptability

• the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Quality Control
• the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. Planning/organizing
• the individual prioritizes and plans work activities and uses time efficiently. Written communication
• the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Oral communication
• the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Interpersonal skills
• the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. Problem solving
• the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. Dependability
• the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Safety and security
• the individual observes safety and security procedures and uses equipment and materials properly.