Onsite Administrative Assistant – Part-time Position Available In Pasco, Florida
Tallo's Job Summary: The Onsite Administrative Assistant - Part-time in Hudson, FL 34669 supports Licensed Community Association Managers with various administrative tasks such as inputting violation notices, processing architectural applications, preparing work orders, maintaining databases, generating reports, answering calls, and more. Requirements include a high school diploma or GED, 5 years of office work experience, proficiency in Microsoft Word and Excel, and the ability to work independently in a fast-paced environment. No supervisory responsibilities. Professional office environment with sedentary physical demands.
Job Description
Onsite Administrative Assistant
- Part-time 2.
8 2.8 out of 5 stars Hudson, FL 34669 Summary The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Community. Essential Functions HOA Input of violation notices into database, preparation of violation letters and mailing these notices to homeowners. Processing of architectural applications
- making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval. Preparing letters for architectural applications relative to the committee’s decision. Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair). Upkeep of database information
- such as alternate address changes, phone numbers, e-mail addresses, tenant information, etc.
Generate and e-mail monthly violation and architectural reports to association Board of Directors. Answer homeowner calls and assist, as necessary. Maintain gate system software for association. Maintain Association vendor contracts. Maintain homeowner insurance information, as required by Association documents. Prepare meeting mailings to homeowners. Back up Community Manager for lunch, break, and vacations
- answer phone, sort/distribute mail. Non-essential duties include other job-related duties as assigned. Education Required
- High School diploma or GED. Experience Required
- Minimum of five (5) years of office work experience. Preferred
- Previous property management experience.
Skills Proficient in Microsoft Word and Excel. Knowledge of Homeowner Associations desired. Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels. Demonstrate leadership in maintaining high standards of professional behavior for self and staff. Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking. Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture. Supervisory Responsibilities No. Work Environment Professional office environment. Physical Demands Physical demands are essentially those of sedentary work.
