Administrative Assistant Position Available In Pinellas, Florida
Tallo's Job Summary: DITEK is hiring an Administrative Assistant to provide clerical and administrative support for efficient office operations. Responsibilities include verifying customer purchase orders, entering orders into the ERP system, maintaining databases, answering phones, and assisting with reports. This role requires effective communication skills and the ability to handle sensitive information confidentially.
Job Description
DITEK is seeking a talented Administrative Assistant to join our team of dedicated professionals.
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Job Summary:
- The
- Administrative Assistant
- provides clerical and administrative support to ensure efficient office operations.
Supports managers, other employees, and office visitors by handling various tasks to ensure that all interactions between the organization and others are positive and productive. Requires the ability to effectively communicate via phone and email, ensuring that all duties are completed accurately, promptly, and delivered with high quality.
Key Responsibilities
- Provide administrative support to departments and senior executives
- Verifies customer purchase orders for accuracy and completeness of information
- Contacts customers directly if there are questions regarding customer information, pricing, delivery, and other concerns
- Enters orders into ERP system for processing,proofs data entry documents for accuracy
- Maintains the Customer Service Discrepancy Claims Log
- Updates information in the company database as required
- Answers phones, screens, and directs incoming calls or visitors to the appropriate individual or department
- Sorts and distributes inter-office mail
- Assists in the preparation, compilationand distribution of regularly scheduled reports
- Coordinates travel arrangements and catering requirements for the executive team
- Assists in the preparation, compilation and distributions of regularly scheduled reports
- Participate in company community relations activities as directed
- Fulfills sales literature requests
- Runs errands as needed
- Handles sensitive information in a confidential manner.
