Administrative Assistant Position Available In Pinellas, Florida

Administrative Assistant The Daily Group, Inc. 712 Anclote Rd, Tarpon Springs, FL 34689

Job Overview:

As an Administrative Assistant, for our longstanding and privately owned Painting Contractor business, you’ll be responsible for providing a wide variety of administrative and staff support services. Perform office work directly with business owner, employees and clients in relation to the business operations of the company. Process employee payroll, prepare and submit proposals, invoicing, control of records and reports regarding operations, personnel changes. The assistant will play a vital role in supporting various administrative functions, and helping to manage day-to-day operations efficiently.

Your Responsibilities:

Coordinate collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Assist in preparing proposals, mailing and/or emailing proposals, preparing and submitting invoices. Data entry into accounting program (Accounts payable and accounts receivable invoices, and payroll). Keep track of insurance certificate requests. Maintain insurance records. Scheduling projects and personnel. Record keeping. General administrated support as needed which may include filing, organizing office supplies, and other tasks to ensure the office runs smoothly on a daily basis.

Qualifications:

Proven experience as an administrative assistant or in a related role. Strong organizational skills with attention to detail. Excellent time management abilities to manage multiple tasks efficiently. Proficiency in software like Microsoft Office and QuickBooks is essential, indicating that the candidate should be comfortable working with technology. Bilingual proficiency is a plus but not required.

Job Details:

The salary range is competitive reflecting the skills and experience required for this position. The structured work schedule supports a work/life balance.

Compensation:

Competitive salary based on experience. Averaging $20.00-$25.00 per hour.

Work Schedule:

Monday-Thursday-8:30-5:00 PM Friday- 8:30-2:00

PM Job Location:

Inside an office setting located in Tarpon Springs, FL 34683

Application Process:

The specified timeline for applications, interviews, and training indicates a well organized hiring process, allowing candidates to prepare and apply thoughtfully.

Timeline:

We are asking that all applicants submit their resume though Indeed by no later than July 16, 2025. Interviews will be conducted on July 23rd & 24th. Position to be filled by no later than August 5th. Formal training begins August 14th, for up to two weeks. Full time position begins at that time.

Final Note:

This position represents an opportunity to join a stable, longstanding business with a commitment to employee development, as evidenced by formal training that will be provided by a long-tenured retiring employee. Candidates who are organized, detailed-oriented, and skilled in administrative functions will find this role rewarding and integral to the company’s continued success.

Disclaimer:

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Type:

Full-time Pay:

$20.00 – $25.00 per hour Expected hours: 40 per week

Schedule:

8 hour shift

Work Location:

In person