Administrative Assistant Position Available In Pinellas, Florida

Administrative Assistant Quality Boats Clearwater Service 235 Windward Passage, Clearwater, FL 33767 About the

Role:

The Administrative Assistant at Quality Boats Clearwater Service (QBCS) plays a crucial role in ensuring the smooth operation of our office environment. This position is responsible for managing schedules, coordinating meetings, and facilitating communication among team members and clients. The ideal candidate will contribute to the overall efficiency of the office by handling various administrative tasks, including travel arrangements and records management. By maintaining organized systems and providing support to management, the Administrative Assistant will help enhance productivity and foster a positive workplace atmosphere. Ultimately, this role is vital in supporting the company’s mission to deliver exceptional service to our customers.

Minimum Qualifications:

High school diploma or equivalent. Proven experience in an administrative role or similar position.

Preferred Qualifications:

Associate’s degree in business administration or a related field. Experience with office management software and tools.

Responsibilities:

Manage and maintain calendars for team members, ensuring all appointments and meetings are scheduled efficiently. Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff as needed. Answer and direct multi-line phone calls, providing excellent customer service and relaying messages accurately. Organize and arrange meetings, including preparing agendas, taking minutes, and following up on action items. Maintain accurate records and filing systems, ensuring that all documents are easily accessible and up-to-date.

Skills:

The required skills for this position, such as general administrative abilities and calendar management, are essential for maintaining an organized and efficient office environment. Daily tasks will involve using multi-line phone systems to communicate effectively with clients and colleagues, ensuring that all inquiries are addressed promptly. Proficiency in records management will be crucial for maintaining accurate documentation and facilitating easy access to information. Additionally, the ability to arrange meetings and travel plans will require strong organizational skills and attention to detail. Preferred skills, such as familiarity with office management software, will enhance the candidate’s ability to streamline processes and improve overall office productivity.

DO NOT MAKE ANY EDITS TO THE BELOW PORTION OF THE JOB DESCRIPTION

OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.