Administrative Support Position Available In Pinellas, Florida

Administrative Support Tucker Disability Law, P.A Saint Petersburg, FL Job Details Full-time $19 – $23 an hour 17 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Word Microsoft Outlook DocuSign English Windows Microsoft Office High school diploma or GED Data entry Typing 1 year Communication skills Adobe Acrobat Entry level Full Job Description Tucker Disability Law, P.A., a national disability law firm with headquarters in St. Petersburg, FL, is seeking a full-time Front Desk Admin Assistant. This position is a key role at the firm and is responsible for ensuring the smooth and efficient operation of Tucker Disability’s front office – acting as a point of contact for visitors, handling administrative tasks, and providing support to the wider team. Demonstrating a track record of dependability and excelling in the position is a pathway to a promotion to a position on a VA Disability Claims Team. This is not a remote position. Due to the nature of the position, the incumbent will be required to work out of the firm’s St. Petersburg office.

Duties Include:

Welcome visitors and direct them to the appropriate office; Maintain a clean and organized office environment, assist with managing office supplies, and assist with other logistical tasks as needed; Schedule & confirm appointments, meetings, and other events, ensuring accurate record-keeping and timely communication with attendees; Learning the firm’s practice areas and working in the firm’s various systems, databases, and applications; Receiving, screening, and processing inbound & outbound mail, along with ensuring the documents are efficiently and accurately associated with the correct client files; Scanning, re-naming documents, and uploading to the appropriate location in the firm’s case management software; Update the firm’s case management files with all client conversations, pertinent correspondence, and information; Assist the VA Teams by researching information and downloading documents from various sources; Respond to client phone calls and portal messages in a timely manner; Answer the firm’s main phone line when the virtual receptionist is on vacation or unavailable; Assist VA Disability Claims Assistants with tasks and client communications when they are on vacation or unavailable; Assist with the training of new Administrative Assistants.

Minimum Requirements:

Minimum 1 year of working in a professional/office environment; Must pass the VA’s background check; High School Diploma; Excellent oral, written, and interpersonal communication skills; Excellent data entry skills; Ability to type 30 wpm; Proficiency in MS Office 365 and Adobe Acrobat required; Attention to detail and accuracy; Ability to work with a high level of confidentiality; Ability to work swiftly while managing time and remaining organized; Positive attitude and excellent work ethic. Experience with veterans issues or knowledge regarding the VA is preferred. This job is a clerical position that involves the following qualifications and essential functions; therefore, you must be able to: Maintain professionalism, confidentiality, and discretion at all times. Regular and consistent attendance is critical. Meet deadlines with accuracy and demonstrate a sense of urgency. Identify work to be done; prioritize and complete assignments. Ability to work independently and easily able to adjust to changing priorities in a fast-paced environment. Interact and communicate with staff, attorneys, clients, potential clients, and referral sources. Maintain a positive and courteous attitude with co-workers, clients, visitors and vendors. Read, write, and perform basic math. Frequently type memos, correspondence, status notes, and other short notations using a keyboard. Frequently use hands and fingers, and occasionally reach overhead. Have bilateral use of hands for a majority of the day. Occasionally walk. Occasionally climb stairs. Occasionally climb ladder and/or step stool. Occasionally stoop and/or kneel. Occasionally lift and/or carry up to 25 lbs. Dress in conservative business attire.

Full-Time:

8:30am – 5:00pm M-F No phone calls, faxes, or recruiters will be accepted.

Job Type:

Full-time Pay:

$19.00 – $23.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

Monday to Friday Ability to

Commute:

Saint Petersburg, FL 33703 (Required) Ability to

Relocate:

Saint Petersburg, FL 33703: Relocate before starting work (Required)

Work Location:

In person