Admin Assistant – Business Administration Position Available In Polk, Florida

Admin Assistant – Business Administration One More Child – 3.6

Lakeland, FL Job Details Part-time Estimated:

$31.1K – $36.1K a year 19 hours ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Microsoft Office High school diploma or GED Supervising experience SharePoint Clerical experience Associate’s degree Communication skills Entry level Full Job Description

BUSINESS ADMINISTRATION – ADMINISTRATIVE ASSISTANT JOB IDENTIFICATION INFORMATION

Department:

Finance and Business Administration Direct Supervisor:

Executive Director of Compliance Hiring Manager(s):

Executive Director of Compliance Hiring Approver:

Vice President of Finance & Business Administration/CFO Classification:

Part-Time FLSA Status:

Non-Exempt Version Date:

May 2025

HR Approval Date :

May 2025 JOB SUMMARY This Administrative Assistant provides a range of administrative support services for the Compliance department, as well as the VP of Finance & Business Administration/CFO. This position works with highly confidential information, including, but not limited to, processing contracts, financial data, and employee information. The position schedules meetings, organizes files, and provides responses to requests for information.

ESSENTIAL DUTIES AND FUNCTIONS

Ensure that the administrative tasks of the CFO/VP of Finance & Administration’s office are accomplished in a timely and accurate manner. Coordinate and assist in prioritizing the incoming requests and duties of the CFO/VP of Finance & Administration, including scheduling meetings. Participate on a team that ensures compliance with the dual control of daily mail processing, including driving a company owned vehicle to pick up the mail from the post office. Assist with organizing financial documentation including monthly financials and gift card documentation. Utilize the project management system (currently, Asana) to track, update, and manage the Policy and Procedure workflow. Utilize ADP for the acknowledgement and reporting of organizational Policies and Procedures. Utilize SharePoint for the review, storage and management of organizational Policies and Procedures. Coordinate and manage systems to organize and maintain records/files. Ensure all assigned reporting is completed in a timely manner (expense reports, data entry, etc.). Handle confidential, sensitive information with discretion.

SUPERVISORY RESPONSIBILITIES N/A REQUIRED EXPERIENCE AND QUALIFICATIONS

High school diploma or GED Experience in clerical work Proficient in Microsoft Office, specifically Word, Excel and Outlook

PREFERRED EXPERIENCE AND QUALIFICATIONS

Associate’s degree

COMPENTENCIES

Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called. Ability to maintain confidential employee, client and organization information Ability to work independently to analyze situations, determine appropriate next steps and act. Detail oriented, highly organized, working efficiently with a high-level of accuracy Effective communication skills, both oral and written to handle internal and external customers. Ability to build effective professional working relationships internally and externally

SPIRITUAL QUALIFICATIONS

It is the mission of One More Child to provide Christ centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith. Have had a personal conversion experience with Jesus Christ and been scripturally baptized. Possess a sense of commitment to ministry through vocation. Hold a sincere desire to seek God and His kingdom. Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation. Be a member of a New Testament, evangelical Church in the local community and attend regularly. Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements. While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee frequently is required to use hands and fingers to type, feel and navigate work, occasionally required to use arms to reach. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision. This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift to 30 pounds (boxes, documents, and/or equipment) may be required on occasion.

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties. Job functions are performed primarily in a normal office environment.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.