Administrative Assistant Position Available In Polk, Florida

Administrative Assistant Meals on Wheels of Polk County Winter Haven, FL Job Details Full-time $31,200

• $41,600 a year 8 hours ago Benefits Paid time off Qualifications Microsoft Word Microsoft Excel Management Accounts payable Customer service Microsoft Office 3 years Administrative experience Driver’s License QuickBooks Computer skills Associate’s degree Communication skills Entry level Time management Office experience Full Job Description Meals on Wheels of Polk County is pleased to be accepting applications for a full or part-time Administrative Executive Support Agent .

The potential candidate will be:

• detail-oriented,
• highly motivated,
• dependable
• Assistant is a very important team member of Meals on Wheels
• capable of multi-tasking,
• positive
• a must
• adaptable/flexible
• enjoys doing work that requires frequent shifts in direction Candidate will:
• Follow direction well and communicate with a positive attitude throughout day
• Have exceptional organizational/communication skills, and have computer proficiency to assist with coordination of daily meal delivery program and assist Executive Director to lead Thrift Store and other tasks.

This position supports the organization’s Executive Director with day-to-day clerical functions.

ESSENTIAL DUTIES

Duties include, but are not limited to, record keeping, correspondence, letters, volunteer and recipient coordination, volunteer orientation, data compilation, spreadsheet analysis, customer service and fundraising procurement. Duties may include, but are not limited to, cross-train working with Quickbooks entering payments and Donor Database coordination

• entering & maintaining donations.

Responsible to ensure that processes and procedures of Thrift Store are accurately completed daily under direction of Executive Director Assists in the coordination and implementation of special projects under direction of Director. Duties include, but are not limited to, procurement activities, research and data analysis, and assisting with project task coordination. May be responsible to guide and lead lower level clerical staff if instructed by Director. May be responsible to ensure that processes and procedures are properly implemented and that projects are being performed in an efficient and effective manner. Assists in the daily operation of an extremely busy office by answering phones, processing correspondence, assisting recipients/volunteers/Director, filing/processing incoming and providing general office administrative support. Assists callers to successful resolution of their requests. Maintains routine systems set up by Director for Volunteers, Recipients and Donors. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) as needed. Recognize our #1 Goal of Meals on Wheels Mission

• To serve a nutritionally balanced meal and a daily contact to the home-bound of Polk County.

Meet our goals with a positive attitude. Reports and works closely with the Executive Director. Backup, Assist & Cross-Train for other office employees. Contributes to team effort by accomplishing related results as needed. Additional duties may be assigned.

REQUIRED SKILLS

Excellent verbal and written communication skills Superior people skills; able to interact with management, peers and the general public while maintaining professionalism at all times Must maintain discretion, confidentiality and political impartiality Manage information flow in a timely and accurate manner Outstanding organizational and time management skills Detail-oriented and able to check work with a high level of accuracy Willing to continually learn about processes related to Meals on Wheels Multi-task under pressure, prioritize and meet deadlines Prepared to be flexible, we are a team and you may be asked to help in another area if we are short-handed or deliver meals if we have a cancellation and no on-call driver available Proficient in Microsoft Office programs, especially Word, Excel, and Outlook, spreadsheets, and databases. Ability to work well with others. Advanced general office skills. Accounts Receivables and Accounts Payable Experience a plus

Microsoft Word:

3 year (Preferred)

Microsoft Excel:

3 years (Preferred) Microsoft Outlook 3 years (Preferred) Customer Service 3 years (Preferred) SALARY Salary Range from $31,200 to $41,600 based on experience.

Benefits:

Paid time off

Schedule:

8-2 Office, 2 to 4

Thrift Store Experience:

Minimum (3) years administrative assistant, clerical, and/or customer service experience Why you? You are an experienced professional with a positive outlook and a passion for helping others succeed. You are looking for a position with a company that is committed to promoting a culture of respect and kindness. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking, you enjoy helping Director lead our year-round fundraiser Thrift Store (which may include manual work in our Thrift Store)

• and you do it all with a smile!

MINIMUM QUALIFICATIONS

Associate’s Degree or comparable level of education/training Must possess a valid driver’s license

Background Screening:

Reference checks, successful completion of background check will be required prior to employment. Meals on Wheels of Polk County is a drug-free workplace. Join our Meals on Wheels Team. Help Others!

Job Type:

Full-time Pay:

$31,200.00

• $41,600.

00 per year

Benefits:

Paid time off

Schedule:

Day shift Monday to

Friday Education:

Associate (Required)

Experience:

Administrative Assistant:

3 years (Required)

License/Certification:

Driver’s License (Required) Ability to

Commute:

Winter Haven, FL 33881 (Preferred) Ability to

Relocate:

Winter Haven, FL 33881: Relocate before starting work (Preferred)

Work Location:

In person