Administrative Assistant – JCBCL Position Available In Polk, Florida

Administrative Assistant – JCBCL 4.1 4.1 out of 5 stars 1000 Longfellow Bl, Lakeland, FL 33801 JOB SUMMARY The administrative assistant will perform day-to-day administrative duties in the Jannetides College of Business, Communication & Leadership. The Administrative Assistant supports daily operations by providing essential administrative and clerical support to faculty, staff, and students. This role ensures the smooth functioning of academic and operational processes by managing schedules, coordinating meetings, handling correspondence, and maintaining records. This position requires a proactive individual who thrives in a dynamic environment and is dedicated to supporting our students. The ideal candidate will have experience in a higher education environment, demonstrating strong organizational, communication, and problem-solving skills. They will assist with student inquiries, faculty support, event planning, and administrative tasks related to academic programs. Attention to detail, discretion, and the ability to multitask in a fast-paced setting are essential for success in this role.

ESSENTIAL DUTIES

– May include, but is not limited to the following: Provide administrative support to faculty, staff, and students. Coordinate and schedule meetings ensuring efficient time management. Manage student and faculty inquiries. Assist in maintaining student records, databases, and other academic documentation. Assist in event planning, including intensives and residencies. Handle all correspondence. Perform other duties as assigned to support the overall efficiency of the department.

LOCATION

Lakeland Main Campus

EDUCATION

Required Education:

High school diploma/GED required.

Preferred Education:

Bachelor’s degree or equivalent experience will be considered.

EXPERIENCE

Required:

2 years Administrative experience.

Preferred:

Working in a higher education setting.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Outstanding Christian character. Office productivity software skills including Microsoft Office/Google Suite. Strong organizational skills, ability to multi multitask and prioritize effectively. Excellent communication and interpersonal skills. Detail-oriented mindset with a commitment to accuracy. Ability to write and communicate effectively in various environments. Maintain confidentiality in all aspects of student and institutional information.

Preferred:

Experience working with multiple departments. Experience in Event planning.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, and harassment, including sexual harassment. This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

Siting and operation of a computer for extended periods of time. Must be able to lift standard office equipment and supplies, lifting up to 10 pounds

Travel:

No Schedule:

Monday – Friday 7:30am – 4:00pm, this position works year round

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows: Administrative training with how systems and operations around the College of Education and SEU work.

SAFETY SEU

promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident. Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER SEU

is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students. Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant .