Administrative Assistant Position Available In Santa Rosa, Florida

Salary Not Available
Position range in Pensacola-Ferry Pass-Brent, FL Metropolitan Statistical Area $48k

• $72k Per Year Administrative Assistant
  Innisfree Hotels

Occupation:

Executive Secretaries and Executive Administrative Assistants

Location:

Gulf Breeze, FL

• 32561
  Positions available: 1
  Job #:

JREQ-2025-5367

Source:

Innisfree Hotels

Posted:

5/22/2025

Web Site:

innisfreecorp.com

Job Type:

Full Time (30 Hours or More) Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window.
Work Onsite
Full Time Schedule
Full Time
Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window.

Location:

Hilton Pensacola Beach We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor.
• Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner.
• Should have an eye for detail and the ability to effectively deal with guests and other departments.
• Welcomes guests and fosters customer loyalty through his/her friendly manner.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Answering, screening, and routing phone calls to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Maintains contact lists for all staff, vendors, and any emergency situations.
• Submits and reconcile expense reports.
• Processes payroll for property.
• Prepares and process invoices for all departments.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Integrates and trains employees, providing support for skills development.
• Ensures that the workplace remains clean and well organized.
• Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events.
• Has a good knowledge of all systems and standard operating procedures of Front Office.
• Ensures that guest documentation and information is available and up-to-date.
• Performs any other duties as assigned by management.

Additional Information Help for Additional Information. Opens a new window. Additional Information Help for Additional Information. Opens a new window.
Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Help for Employer Information. Opens a new window.