Administrative Assistant Position Available In Sarasota, Florida

Administrative Assistant City of Venice (FL) Venice, FL 34284 JOB Starting salary to commence at $44,326 except in extenuating circumstances.

General Statement of JobResponsible, complex secretarial and administrative work assisting a department or major division in the operation of assigned functions. Prepares correspondence independently; performs administrative duties and other functional tasks and may perform payroll and personnel related duties, as directed with latitude for the use of independent judgment.

City Expectations:

Certain essential city services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential employees in the event of an emergency.

EXAMPLE OF DUTIES

Specific Duties and ResponsibilitiesEssential Functions:

Performs all general office functions including, but not limited to, data input, records management, procurement, training, communications, payroll, etc.

Responsible for all routine departmental or divisional personnel related documentation.

Addresses public inquiries and complaints regarding department operations, policies and projects.

Serves as the departmental/divisional liaison with other city departments, elected officials, regulatory agencies, private industry, and the general public.

Interprets and coordinates all applicable governing regulations and compliance requirements.

Conducts research, compiles information including statistical data and prepares required/ requested reports or projects for distribution. Coordinates public awareness mailings and other information as needed.

Composes correspondence and develops/updates directives, bulletins, schedules, agendas, forms, and brochures.

Plans, schedules, coordinates, and participates in departmental/divisional meetings, conferences or committees. May be required to attend and/or compose minutes.

May assist in budget administration and monthly procurement expenditures.

Contributes to improving the operations and efficiency of all work processes to decrease turnaround times, streamline procedures, and provide quality customer service.

Responsibilities:

Responsible for the coordination, accuracy, and timeliness of all assigned functions and operations. Responsible in work to the Department Director or designated supervisor.

SUPPLEMENTAL INFORMATION

Working Conditions:

Work is primarily performed in an office environment.

Other:

It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Applicants (with the exception of current city employees) given a conditional offer of employment will be subjected to physical examination, drug, tobacco/nicotine screening, review of driver’s license record, criminal background, and references from previous employers.

The City of Venice values the service that veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Veterans’ preference is available for certain service members, veterans, and family members.

The City of Venice is an Equal Opportunity Employer and a Drug Free Workplace