Administrative Assistant Position Available In Seminole, Florida
Tallo's Job Summary: Currently seeking a Full-Time Administrative Assistant in Sanford, FL 32771. The role involves managing community vendors, data entry, communication, and administrative tasks. Requirements include 2+ years of admin experience, bilingual preferred, and proficiency in Microsoft Office. The pay is from $21.00 per hour with benefits included.
Job Description
Administrative Assistant Confidential Sanford, FL 32771 Currently looking for a Full-Time Administrative Assistant to work Monday – Friday.
POSITION SUMMARY
The Administrative Assistant is accountable for supervising the work done within the community by contracted vendors who provide maintenance and security. This position will also assist in managing and delivering account information. The Administrative Assistant will report to the Community Association Manager.
POSITION FUNCTIONS
1. Create and send email communications 2. Participate in advisory groups as needed 3. Data entry 4. Provide requested account and community information to authorized homeowners and vendors 5. Prepare and distribute welcome packages to new homeowners 6. Assist Security team with guest registration 7. Activate requested hangtags for authorized homeowners and vendors 8. Record and document daily/weekly/monthly maintenance reports 9. Contribute to the Architectural change and approval process by submitting applications to the Architectural Review Committee for review, notifying homeowners regarding missing documents, assisting homeowners with use of the web portal and communicating status to Directors 10. Perform routine inspections of community & common areas to ensure proper maintenance services are being fulfilled 11. Conduct community & common area inspections by providing a complete, timely and effective covenant enforcement service including issue and follow-up of violation notices for noncompliance in software and taking corrective action as required. 12. Assist Community Manager and assigned advisory groups with vendor management process to include bidding, hiring and monitoring vendors to ensure professional contract management practices 13. Manage the vendor work order process and communicate scheduling with vendor and residents 14. Draft and submit compliant and timely meeting notices, board and committee packets and meeting minutes for Community Directors to review and approve prior to distribution. 15. Maintain electronic paper file storage and retentions 16. Ensure the timely, efficient handling and resolution of each inquiry, request, dispute or complaint by establishing needs, investigating problems and identifying and implementing agreed upon solutions 17. Ensures the on time, on budget completion of special projects that meet agreed objectives by confirming details, developing and implementing project plans (resources, tasks, timelines), tracking progress and reporting progress as required 18. Respond and assess after-hour urgent matters to determine the priority of the situation Attend and assist with community lifestyle events as needed
QUALIFICATIONS AND REQUIREMENTS
Bilingual Preferred Work hours 9:00-5:00 pm M-F High-school Diploma / GED 2+ years’ experience in an administrative assistant role Excellent customer service skills Ability to communicate effectively orally and in writing Ability to establish and maintain productive working relationships with staff, vendors and residents Working knowledge of association documents, a plus Proficient in Microsoft Office suite of programs: Word, Excel, and Outlook Ability to meet deadlines Ability to multi-task and learn at a fast, hands on pace Ability to work with little supervision, problem solve and be proactive rather than reactive Ability to make decisions and carry out directions Excellent organizational skills and ability to prioritize work Must be authorized to work in the US Must have valid driver’s license Must have background screen results that meet the criteria of Confidential Company for the position Ability to speak and write fluent Spanish is preferred
WORKING CONDITIONS AND PHYSICAL DEMANDS
Works on-site within the community 50-75% of the time. Must be able to stand for extended periods, sit; walk; use hands and fingers to feel and handle; reach with arms and hands; talk, hear, stoop, kneel and crouch; lift weight or exert force of up to 30lbs. Must have the ability and be willing to work occasional nights or weekend days for job / community related functions.
Job Type:
Full-time Pay:
From $21.00 per hour
Benefits:
Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance
Schedule:
8 hour shift Day shift Monday to Friday Ability to
Commute:
Sanford, FL 32771 (Required)
Work Location:
In person
