Office Support Assistant Position Available In St. Johns, Florida

Office Support Assistant Coldwell Banker Vanguard Realty, Inc. Ponte Vedra Beach, FL 32082 The position is for an Office Support Assistant. The ideal candidate is growth minded, responsible, organized, and driven to maintain positive relations with our vendors, agents, customers, partners and suppliers. This is a highly visible role that works directly with the Broker Manager, Controller and Operations Manager and will be a key contributor in the company’s continued growth as a market leader. The Office Support Assistant is responsible for day to day management of administrative functions and office maintenance. The Office Support Assistant is responsible for reporting of business activities and will support the Broker Manager with day to day operations. This position will help develop and implement process and system improvements, where appropriate, to enhance customer value. Responsibilities for

Office Support Assistant:

• Greet office clients and guests, practicing good hospitality and a smile
• Work closely with the operations officer to oversee daily business operations
• Compile sales reports and submit to relevant parties
• Attend to any correspondence and emails by customers, clients and contractors
• Assist with onboarding and exiting processes for sales associates
• Assist Broker Manager with planning office functions and sales meetings
• Oversee facilities maintenance for the office (telephone, internet, copiers, etc.)
• Maintain vendor contracts and relationships for the office
• Assist with simple technological issues
• Perform compliance check for required transaction documents
• Make desktop deposits for incoming commission checks Creating Moxi websites for Sales Associates Creating and posting social media shout outs Qualifications for

Office Support Assistant:

• Experience in a business work environment preferred
• Knowledge of the real estate industry a plus but not required
• Ability to prioritize tasks and meet deadlines
• Customer Service focused
• Proficiency in Excel and Microsoft Office applications
• An eye for attention to detail
• Ability to handle multiple tasks simultaneously and effectively in a fast-paced environment
• Ability to work sitting down in front of a computer for long hours every day
• Ability to network, communicate and negotiate with outside vendors

About Us:

There is an ongoing evolution in the real estate industry as real estate brokerages explore new and better ways to serve their publics through improved technologies and enhanced education opportunities for their sales staff. We are is committed to leading the way to provide better service for the purchasers and sellers who use our services and for the real estate professionals who deliver them. Our vision has long been, “to be recognized as the most professional and innovative real estate organization in our market” and our mission is “to foster excellence in real estate through our career enhancement tools and programs for our customers and employees.”

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate in an office environment. (

Examples:

business office with computers and/or computer printers, light traffic)

Culture:

• Detail-oriented
• quality and precision-focused
• People-oriented
• supportive and fairness-focused
• Team-oriented
• cooperative and collaborative

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. This position is generally sedentary and requires sitting for long periods of time. This position occasionally requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must frequently lift and/or move items over 15 pounds, usually file boxes. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Types:

Full-time, Contract Pay:

$17.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off

Schedule:

Day shift Monday to

Friday Work Location:

In person