Clerk Supervisor Position Available In [Unknown county], Florida

Position Description
Clerk Supervisor
ID
19682
Pay Range
$23.56
Advertise Close Date
6/23/25
Clerk Supervisor

Location:

HR-Criminal Justice Center, 14250 49th Street North, Clearwater, Florida 33762

Schedule:

Monday – Friday, 8am to 5pm
The Clerk of the Circuit Court, an elected Constitutional Officer responsible for safeguarding public records and funds, is seeking a service minded Clerk Supervisor.
This role performs highly responsible supervisory work involving complex administrative and legal knowledge with responsibility for assisting in directing all activities for the effective operation of the assigned department. Areas of assignment could be any of the departments under the Clerk of the Circuit Court. Employees in this class develop, update, and implement business processes and are responsible for training and developing staff. Work involves assisting the manager of the department in planning, assigning, and reviewing the work of a moderate to large sized staff. An employee in this classification identifies staffing requirements to meet workload needs and provides direct supervision over assigned clerk staff. Duties may also include responsibility for the performance of the underlying departmental activity and the processing and maintenance of related public records. Clerk Supervisors must effectively communicate and coordinate with members of the public, other Clerk office departments, other Appointing Authorities, and business partners. Individuals in this class are also responsible for administrative duties such as a variety of reports, payroll, and ensuring opportunities for advancement of staff under established career development plans. Independent work decisions are made based on experience and knowledge of departmental operation as well as laws, rules and regulations governing court related and/or public records.
What Would You Do?
Plans, assigns, monitors, and reviews the work of employees;
Writes and discusses performance evaluations with team members multiple times each year, conducts and documents coaching and counseling sessions, issues counseling forms, performance improvement plans, and disciplinary documents, handles employee complaints and grievances, and assists with the hiring, termination, and promotion of staff;
Establishes work schedules, places staff where needed, and monitors daily operations to ensure that maximum performance standards are met;
Provides extensive written and oral communication with members of the public, other Clerk office departments, other Appointing Authorities, and business partners to resolve various issues; Establishes goals and priorities for the work group throughout the day while striving to minimize time and costs, verifies the accuracy of employee work, and may fill in for staff as needed;
May direct the collection, receipt and disbursement of monies through a computerized cash register, change fund, and/or a lock box operation;
May assist in opening, closing, balancing, verifying cash, and preparing deposits;
Provides information and services to the public, other Clerk office departments, other Appointing Authorities, and business partners by answering standard and complex questions following established business procedures, federal, state, and local rules, administrative orders, Florida Rules of Procedure, and Florida Statutes, in a courteous and efficient manner while demonstrating knowledge and patience;
Attends or presents at conferences and public functions;
Creates and updates business processes;
Trains and manages the training of personnel in coordination with department management;
May receive and accept for filing or recording, prepare, index, and certify various types of documents;
May create and maintain pricing rate lists for County department use and inform the same on any updates to such pricing in compliance with business regulations, statutes, or rules;
Prepares and processes team members’ timecards, responds to leave requests, creates departmental reports, and conducts other supervisory activities, as assigned;
May work at other locations/departments to cover staff outages;
Resolves complex matters;
May be required to work weekends and holidays to assist staff, as needed;
Performs other related job duties as assigned.
What Do you Need To Have?

Education:

Associate’s Degree in Business or Public Administration.

Experience:

a role with leadership responsibility, 1 year of which should include supervisory or leadership experience preferably in the Clerk’s Office.
3 years’ experience as described above; or
An Associate’s degree as described above and one year of experience as described above; or
An equivalent combination of education, training and/or experience. Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge, Skills and Abilities
Knowledge of laws, rules, and regulations as they relate to area of assigned responsibility;
Knowledge of relevant terminology, grammar, and ability to follow verbal and written instructions;
Knowledge of principles, practices and equipment used in office management, record keeping, and reporting;
Knowledge of the responsibilities, rules, and role of the Clerk’s Office;
Knowledge of procedures for preparing, examining, transferring, and maintaining documents;
Skill in coaching, counseling, and assisting employees to overcome job matters or performance deficiencies;
Ability to establish and maintain effective working relationships with employees, other agencies, departments, and the public;
Ability to understand and resolve complex issues;
Ability to express oneself clearly and concisely, verbally and in writing;
Ability to write training procedures and materials;
Ability to work in a fast-paced environment with frequent interruptions while maintaining speed and accuracy using a computer;
Ability to respond to requests on short notice and the ability to manage multiple tasks and stringent deadlines are essential;
Ability to maintain public relations in an effective, tactful, and courteous manner;
Ability to reason analytically and organize facts; remember and apply complex rules, procedures, regulations, and other detailed information; follow complex oral and written instructions;
Ability to organize a variety of concurrent tasks;
Ability to identify employee needs and train and supervise the work of the team members;
Ability to type accurately using a computer at a reasonable rate of speed and to maneuver around in the screens using a mouse.
Our benefits rank among the top in the area!
Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link. Clerk Supervisor, C23