Executive Support Specialist Position Available In Volusia, Florida

Executive Support Specialist Annexus Dermatology and Aesthetics 258 Treemonte Drive, Orange City, FL 32763 Job Summary We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support directly to the CEO. The ideal candidate will be responsible for managing schedules, facilitating communication, and ensuring the smooth operation of daily tasks. This role requires a detail-oriented individual who can handle multiple priorities in a fast-paced environment. Responsibilities Manage and maintain CEO’ schedules, including appointments and travel arrangements. Provide clerical support by preparing documents, reports, and presentations as needed. Handle phone messages, texts and emails, directing them appropriately. Transcribe meeting notes and other documents accurately. Assist with office management tasks, ensuring a well-organized workspace. Utilize Google Suite and other software tools to streamline processes and enhance productivity. Attend meetings as needed. Maintain confidentiality of sensitive information while handling various administrative tasks. Utilize QuickBooks for basic financial tracking and reporting as needed. Coordinate the use of DocuSign for electronic document signing processes. Coordinate office expenses for utilities. Skills Proficient in computer literacy with a strong understanding of office software applications, particularly Google Suite. Experience in clerical duties and executive administrative support is essential. Familiarity with QuickBooks is a plus but not mandatory. Strong communication skills, both verbal and written, with the ability to transcribe accurately. Ability to operate phone systems efficiently and manage multiple calls effectively. Excellent organizational skills with attention to detail to manage competing priorities effectively. A proactive attitude with the ability to work independently while being a team player. This Personal Assistant role is an excellent opportunity for individuals looking to contribute to a dynamic team while enhancing their administrative skills in a supportive environment.

Job Type:

Full-time Pay:

$19.86 – $21.79 per hour

Benefits:

401(k) Health insurance Paid time off

Schedule:

8 hour shift Monday to Friday No weekends

Work Location:

On the road