Administrative Assistant to CAM Position Available In Walton, Florida

Administrative Assistant to

CAM 2.6 2.6

out of 5 stars Miramar Beach, FL 32550 Administrative Assistant – Part Time Virtuous Management Group (VMG) is proud to be the maintenance service provider of choice for this exquisite and beautiful property. Our mission, “to facilitate the growth of beautiful communities,” sets the industry-standard for service in the properties we manage. VMG is looking for a part time multi-skilled CAM Administrative Assistant to work 24 hours per week. The ideal candidate should be a courteous professional, detail oriented, able to perform various administrative duties, be customer-focused, and have an eagerness to work and contribute to team efforts with high energy and a positive attitude. Duties include but are not limited to: Handling day-to-day tasks and communication in a fast-paced environment. Answering phone calls promptly and check voicemail regularly. Staying on top of email regularly throughout the day. Assisting owners with questions regarding policies and procedures, directing them to the CAM where appropriate. Assisting owners with COA related issues and communicate to CAM when appropriate. Meeting with new owners to review Owner Packet, policies, and procedures. Update Owner information in all applicable computer programs. At the direction of the CAM, electronically filing all invoices for processing. Invoicing property entities for digital signage and confirm payment. Keep unit entry key log and unit management company lists updated. Keeping all Homeowner packets up to date. Using , Microsoft Word, Excel, Outlook, Constant Contact Dropbox, App Folio. Prepare monthly newsletter Keeping Security Binders up to date. Keeping all owner files up to date. Keeping owner portal & website up to date. Distribute pool bands and keep organized record keeping. Keeping file and record retention system up to date. Preparing for and attending Board meetings following set procedures. Preparing for and attending Annual Owners Meeting and Reception following set procedures. Preparing meeting minutes for all Board of Director and Annual Meetings. Ordering all office supplies and keep organized. Assisting in preparing, proofing, and sending communications out to owners and others affiliated with the property. Assisting CAM with projects and meetings as requested. Attending miscellaneous meetings when requested by CAM or Board of Directors. Other duties as assigned.

Work schedule:

Monday and Wednesday 1-5 and Tuesday and Friday 9-5

Job Type:

Part-time Benefits:

401(k) 401(k) matching Referral program Retirement plan

Schedule:

8 hour shift Day shift Ability to

Commute:

Miramar Beach, FL 32550 (Preferred)

Work Location:

In person