F&B Administrative Assistant-Storeroom Position Available In Walton, Florida

F&B Administrative Assistant-Storeroom
Full-Time
Clerical
Sandestin Golf and Beach Resort, Miramar Beach, FL, US
2 days ago

Requisition ID:

1400 Food and Beverage Administrative Assistant The Food & Beverage Administrative Assistant supports the Food and Beverage (F&B) Department which includes banquets, private clubs, free standing outlets, and conference services and plays a crucial role in supporting the Banquet Department.

Direct Responsibilities:

Provide administrative support, reporting to the Executive Administrative Assistant for Food and Beverage.
Monitor budgetary aspects: track expenses, process invoices, maintain financial records.
Coordinate Food Safety certifications and classes.
Maintain administrative duties and ensure timelypletion.
Assist and track Banquet projects.

Payroll Related:

Ensure the accuracy of timecards, departmental transfers, and job codes.
Communicate with Banquet managers for timely payroll processing.
Maintain and verify contract labor hours and report contract labor hours to vendors. Compile and report Banquet gratuities for final payroll processing.
Publish schedules created by Banquet managers.

Banquet Operations and Processes:

Process and distribute weekly Banquet Event Orders (BEOs) to relevant areas.
Process daily End of Day reports as needed.
Maintainmunication with staff and the Conference Services team.
Complete daily billing processes: enter Delphi actuals, prepare Banquet Checks, verify with Banquet Manager, enter data into Infogenesis POS, prepare and distribute billing reconciliation.
Coordinate amenities, deliver, and maintain inventory.
Create signage.

Accounts Payable Related:

Process and approve invoices, including contact labor invoices.
Support storeroom requisitions and invoicing processing.
Reconcile Pcards.

Additional Tasks/Duties:

Create cart tags and sticker food labels as needed.
Maintain office supply inventory and place orders.
Deliver and pick up dry-cleaned uniforms, assist guests with Business Center needs.
Perform general administrative maintenance, offer lateral assistance, and coordinate annual Thanksgiving To-go reservations.

Working Conditions and Physical Demands:

Work is performed in an office environment; will require some outdoor activity.
Ability to work under pressure and handle stress.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 lb. without assistance.
Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Stand, sit, or walk for an extended period or for an entire work shift.
Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Remain in stationary position for extended periods of time.

Schedule:

Must be able to have flexible work schedule to include weekends, holidays and/or special events as needed. EOE M/D/F/V