Administrative Assistant I Part Time Montessori Academy Position Available In Baldwin, Georgia

Administrative Assistant I Part Time Montessori Academy 4.2 4.2 out of 5 stars 231 W Hancock Street, Milledgeville, GA 31061 About Us Georgia College & State University (GCSU) is the state’s designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction

• among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service
• and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university’s beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O’Connor, ’45, and the college community enjoys many exciting literary arts programs at O’Connor’s former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville

• Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia’s Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct . For more information, visit us online at gcsu.edu. Job Summary We are seeking a detail-oriented and organized Part-Time Administrative Assistant to provide essential administrative support for our Montessori childcare program. This role is crucial in maintaining smooth daily operations while supporting our mission to provide quality early childhood education in a nurturing Montessori environment. Responsibilities Daily Administrative Operations

• 25% Manage front desk reception duties including answering phones and greeting visitors Maintain accurate daily attendance records for all children Process tuition payments and coordinate with families regarding billing inquiries Prepare and distribute monthly communications to families Organize and file child records, medical forms, and licensing documentation Compliance and Documentation
• 35% Assist with ensuring all child enrollment forms, immunization records, and emergency contacts are current Assist with maintaining staff files including certifications, training records, and background checks Special Projects and Events
• 15% Support planning and coordination of family events and parent education workshops Assist with supply ordering and inventory management Help coordinate field trips and special program activities Maintain program marketing materials and social media presence Enrollment and Family Services
• 20% Process new family applications and maintain enrollment database Coordinate enrollment tours and provide program information to prospective families Update and maintain current family contact information and emergency contacts Assist with enrollment transitions between age groups Other
• 5% Other duties as assigned Required Qualifications Educational Requirements High School Diploma or equivalent.

Required Experience 2+ years of administrative, office, or related experience Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to maintain confidentiality of sensitive information Experience working with databases and record management systems Preferred Qualifications Additional Preferred Qualifications Professional and welcoming demeanor with families and visitors Detail-oriented with high accuracy in data entry and record-keeping Ability to multitask and prioritize in a busy environment Collaborative team player who supports the school’s mission Flexible and adaptable to changing needs Patient and understanding when working with families Preferred Educational Qualifications Associate’s degree in Business Administration, Early Childhood Education, or related field Preferred Experience Previous experience in childcare or educational settings Familiarity with Montessori philosophy and approach Familiarity with childcare management software Basic bookkeeping or accounting knowledge Required Documents to Attach List of References Schedule of Availability USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. Background Check Criminal Background Check Drug Screening