Project Administrator Position Available In Chatham, Georgia
Tallo's Job Summary: The Project Administrator job involves setting up quotations and jobs, maintaining job statuses, scheduling personnel, and booking travel arrangements. This role requires managing job costs, invoicing, and developing relationships with customers and vendors. Essential skills include logistics, planning, cost tracking, and proficiency in Microsoft Excel. The work environment is on-site during regular office hours with occasional overtime and weekend work.
Job Description
Job Title:
Project Administrator Job Description:
Set up quotations and jobs in the Project Management System. Maintain quote and job statuses. Assist in maintaining personnel job and equipment schedules. Book travel arrangements for projects, including flights, hotels, and rental cars. Track job costs and update customers using Microsoft Excel. Manage job invoicing and closeouts, working with customers to secure necessary change orders. Coordinate with internal superintendents and project managers. Work on multiple projects simultaneously, ranging from 5 to 10. Develop relationships with customers, vendors, and technicians. Engage with internal and external managers to facilitate communication and multitasking. Essential Skills Skills in logistics, planning, and scheduling subcontractors. Experience with cost tracking, work orders, purchase orders, and change orders. Proficiency in Microsoft Excel Prior experience in billing and invoicing. Work Environment The role is completely onsite, within an office setting, from 8:00 AM to 4:00 PM. Five hours of overtime are expected weekly. Once a month, weekend work will be required on an on-call basis, primarily for booking travel, which can be done from home using a laptop or iPad.
