Administrative Assistant Position Available In Cobb, Georgia

Administrative Assistant Roy Davis Funeral Home 5935 Mulberry Street SW, Austell, GA 30168

Administrator Duties/Responsibilities:

• Maintains confidentiality and professionalism both in and outside of the workplace
• Supports Funeral Directors and other staff as needed
• Helps maintain a tidy appearance throughout the funeral home Receptionist
• Serves as first point of contact, greeting people entering the funeral home as well as answering phones in a professional manner, assisting callers with questions or directing to appropriate staff
• Manages correspondence (email, letters, packages, etc.)
• Receives and records customer payments; obtaining information for Form 8300 when necessary Funeral Administration
• Data entry and monitoring of death certificates, forms, and contract adjustments
• Prepare service items and materials for funerals, including register books, clergy records, donation and welcome signage
• Monitors outstanding balances, sending invoices and collection letters in coordination with Funeral Director and other staff. Reports updates to management
• Print checks for funeral services Accounts Payable
• Receives and verifies expense reports, enters into accounting system
• Receives and verifies cash advance expense request forms
• Receives and verifies credit card receipts, enters into accounting system
• Facilitates payment of vendors, which may include verification of federal ID numbers, obtaining W9s and COIs, reviewing purchase orders, and resolving discrepancies
• Receives and verifies bills, enters into accounting system
• Records entry of, verifies documentation for, and distributes petty cash
• Pays expense reports, bills, and cash advance expenses in a timely manner and with a high level of accuracy to ensure all expenses are accurate
• Provide Accountant with timely support
• Order office stationery and supplies Accounts Receivable
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable
• Verifies that information is accurately collected and reported for Form 8300 when necessary
• Provides Accountant with timely support
• Monitors Accounts Receivable and oversees invoicing in conjunction with Funeral Directors and other staff
• Provides Funeral Director Manager with timely reports and support

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Ability and willingness to be trained on and learn accounting or industry specific software systems.
• Excellent organizational and time-management skills, ability to multi-task efficiently.
• Ability to maintain confidential and meticulous records.
• Excellent verbal and written communication skills.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent customer service skills (in person and on the phone), professional demeanor. Compassion is a must.
• Problem-solving attitude with an eye for detail

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Qualifications:

• High School diploma or GED equivalent; Minimum two years experience in a professional environment

Job Type:

Full-time Pay:

$17.00 – $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift Ability to

Commute:

Austell, GA 30168 (Preferred) Ability to

Relocate:

Austell, GA 30168: Relocate before starting work (Preferred)

Work Location:

In person