Production Administrator Position Available In Cobb, Georgia

Production Administrator ETA Creative Event Producers Marietta, GA 30067 Who are we? About ETA Creative Event Producers We shape the way people think and feel through live event experiences. ETA

• Creative Event Producers is a live events company that combines the creative imagination of an agency with the skilled execution of a seasoned production house.

In other words, we make planning standout events as seamless as attending them. With decades of experience and strategic technology investments, we solve problems and move the right ideas forward with the latest capabilities. We’re also pretty fun to be around (just ask our customers). Located just outside Atlanta, in Marietta, Georgia, ETA’s approach to live events, design and execution has attracted some of the most creative and talented individuals to our team.

Our core principles:

Do the right thing | Be better | Show people you care | Always give 100% What you’ll be doing: The Production Administrator is an essential role, providing support to the Production Management Team to ensure consistency, organization, and effective communication across departments. This role focuses on backend logistics, documentation, and working closely with producers to support pre-event planning and on-site coordination. The ideal candidate is highly organized, detail-oriented, and able to handle multiple tasks simultaneously. Who we’re looking for: You’re accountable. Show up with 100% effort and take ownership of your work. You’re all in. Willing to roll up your sleeves to get the job done. You thrive behind the scenes. You’re motivated by doing the work well, not by the spotlight. You like to be where your feet are . Not fixated on your next step, you take pride in supporting a team. You’re organized and proactive. You communicate clearly and stay ahead of your work. You’re constructive and candid. Not afraid to speak up, ask questions or push back, respectfully. You bring the energy. A positive attitude is non-negotiable. You’re a team player. Approachable and solution oriented. You like to have fun. We work hard, we laugh hard, and we like to have a good time.

Essential Duties and Responsibilities:

1.

Administrative Support Documentation Management :

Create, maintain, and archive event documentation such as production packages, schedules, project plans, and post-event reports on platforms like Egnyte, Slack, and Google Calendar.

Calendar and Meeting Coordination :

Assist in scheduling and managing calendars for the Production Team, including organizing internal and client-facing meetings, taking notes, and distributing meeting minutes as needed.

Communication Support :

Facilitate clear communication within the production team by sending out relevant updates, show information emails, and documents as directed by lead producers or the Director of Production. 2.

Event Preparation and Support Production Planning Assistance :

Work with producers to initiate event builds, including assisting with creating estimates in Intellievent (IE) and compiling production information documents.

Internal Production Coordination :

Act as a bridge between departments (Production, Technical Operations, and Creative Services) to ensure alignment on event details, project timelines, and logistical needs.

On-Site Support :

Attend events and support the assigned producer, assisting with tasks such as taking notes, distributing documentation, and coordinating on-site logistics under the producer’s direction. 3.

Project Coordination Budget and Expense Tracking :

Assist in tracking expenses and processing invoices for event-related expenditures, working closely with finance to ensure timely and accurate budget reporting.

Vendor Coordination :

Coordinate with vendors for various event needs, such as securing quotes, confirming orders, and scheduling delivery or pick-up, as directed by the producer. 4.

Project Documentation and Compliance File and Data Management :

Ensure all event files, contracts, permits, and relevant documentation are organized, stored, and accessible to the production team.

Safety and Compliance :

Support compliance by preparing necessary documents, coordinating with internal or external parties on permits, and assisting in implementing safety protocols as directed by the production lead. 5.

Internal Systems and Process Management System Updates :

Assist in maintaining and updating project management systems, including Egnyte, Intellievent, and other internal platforms to ensure they reflect the latest event information.

Task Coordination :

Track the status of production tasks, follow up on outstanding items with team members, and keep producers informed on progress.

Continuous Improvement :

Participate in internal meetings to provide feedback on administrative processes and suggest improvements for increased efficiency and organization. What you bring to the table: 2+ years in a project management or administrative role, preferably within the live events or production industry. Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Slack, Egnyte, Intellievent). Ability to multitask, prioritize, and work under time constraints. Basic budgeting and financial tracking skills are a plus. A proactive mindset, strong problem-solving skills, and the ability to work both independently and as part of a team. Willingness to occasionally work irregular hours, including evenings and weekends, to support event schedules. Ability to travel for on-site support as required

Preferred Education:

Associate’s degree or equivalent experience in Event Management, Business Administration, or a related field. A Bachelor’s degree is preferred. What we bring to the table:

• Full benefits including medical, dental, and vision insurance
• Competitive salary
• 401K match
• Generous PTO, including “dead week” where the office is closed for a full week in the summer for employees to recharge
• Incredible culture, awesome coworkers, and a fun environment

Work Environment:

While performing the duties of this job, the employee will encounter a low to moderate level of noise as it relates to typical business office sounds

• computers, phone, printers etc.

The employee will typically work in an office or confined space but will also have the flexibility to work in an open area.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit at a desk or table. The employee is frequently required to walk, as into other offices or conference rooms. The specific vision abilities required by this job include the ability to read a computer screen with detailed specifications and diagrams.

Job Type:

Full-time Pay:

$60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Schedule:

Monday to

Friday Work Location:

In person