Administrative Assistant Position Available In DeKalb, Georgia

Administrative Assistant Housing Development Corporation – 3.8

Decatur, GA Job Details Part-time Estimated:

$33.5K – $39.4K a year 2 hours ago Qualifications Writing skills English Microsoft Office Driver’s License Computer skills 4 years Entry level Full Job Description Position Summary Performs complex administrative and confidential support functions to assist the Housing Choice Voucher Program (HCVP) in accomplishing the administrative functions of the department. Uses judgement and initiative to perform a variety of tasks involving office management, data processing, project management, secretarial and administration for the department. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Essential Duties and Responsibilities Provides assistance to HCVP to ensure overall departmental efficiency by composing, preparing, setting up, and proofreading confidential correspondence, agreements, summaries, memoranda, statistical tables, presentations, flowcharting, standard operatng procedures, letters, forms, and reports from verbal direction, as well as relevant information from a variety of sources, and/or knowledge of Authority policy and procedures and presents the information in a clear and understandable format. Effectively uses Microsoft Office Applications and other computer software and hardware to accurately type, format, revise material such as correspondence, reports, statistical tables, and forms from rough draft, corrected copy, or previous version displayed on screen. Reads instructions accompanying material or follows verbal instructions to determine format desired, number of copies needed, priority, and other requirements. Proofreads documents and marks for correction any grammatical, typographical, or compositional errors. May maintain calendar for the supervisor, scheduling appointments and meetings as required. Reserves meeting room and enters scheduled date and time in appropriate calendar. Anticipates and prepares materials needed by the supervisor for conferences, appointments, meetings, telephone calls etc. Locates and attaches appropriate files to correspondence to be answered by the supervisor. Ensures privacy and maintains security of confidential materials. Maintains appropriate files/records for general correspondence, contract documents, agreements, legal documents, awards, financial reports, program waiting list, and general reports in an accurate and timely manner. Receives, date-stamps, opens, sorts, and routes all incoming mail, faxes, internal memorandums and other publications. Responsible for ordering, receiving, and maintaining office supplies in a timely manner. Accountable for consistent adherence to strong Authority standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Authority materials, supplies, resources, and other assets. Undertakes and performs other work-related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload. Minimum (2) years of college and/or relevant training and four (4) years of relevant experience or an equivalent combination of education and experience sufficient to fulfill essential position functions. General knowledge of Authority policies, procedures and practices as they pertain to departmental functions. Thorough knowledge of generally accepted business principles, practices, and techniques. Thorough knowledge of general office procedures, and practices, including business English and math. Skilled in operating appropriate Authority computer equipment, applicable software, and general office machines. Ability to communicate clearly and concisely, both orally and in writing. Ability to deal effectively with sensitive and confidential information. Ability to present information in a clear, organized, and convincing manner. Ability to establish and maintain effective working relationships with co-workers. Ability to prepare clear and concise narrative and statistical reports. Must be able to establish and maintain effective working relationships with co-workers, and persons outside the Authority. Ability to be covered under the Authority’s fidelity bond. Valid driver’s license and good driving record.