Administrative Assistant Position Available In Fayette, Georgia

Administrative Assistant Kaye Personnel, Inc Wildwood, NJ 08260 Kaye Personnel is looking for an Administrative Assistant to work at one of our company’s located in Wildwood, NJ. The Administrative Assistant for the Wildwood Branch will provide comprehensive administrative support to the team. This role involves managing daily office operations, coordinating communication, maintaining records, and assisting in the efficient management of construction projects. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

PAY RANGE

$20 – $26 per hour

FULL-TIME WORK HOURS

Monday through Friday (8am – 4:30pm | 30 minute lunch)

Key Responsibilities:

Provide administrative assistance to the Branch. Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas, minutes, and follow-up actions. Maintain and organize project files, documents, and records. Assist in the preparation, review, and distribution of project documentation, including internal and external purchase orders, fabrication packets, and loading tickets. Ensure all documents are up-to-date and accessible to team members. Enter accurate project data into our ERP system and generate work tickets, materials lists and drawings from ERP and project management systems. Act as the primary point of contact for internal and external communications. Facilitate clear and timely communication between internal and external customers. Handle incoming calls, emails, and correspondence, directing them to the appropriate team members. Assist in tracking project schedules, and deadlines. Coordinate with field managers, estimators, project managers, suppliers, and vendors to ensure timely delivery of materials and services. Support the project team in resolving any administrative or logistical issues. Maintain office supplies ensuring a well-organized and efficient work environment. Coordinate with IT support for any technical issues or requirements. Assist in processing purchase orders. Monitor project expenses and assist in budget tracking. Communicate effectively with our safety coordinator regarding compliance with company policies, procedures, and safety regulations. Assist in maintaining safety records and reports. Support the implementation of safety programs and initiatives.

Qualifications:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role, preferably in construction management or a related industry.

POSITION DESCRIPTION

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to multitask and prioritize tasks effectively. Detail-oriented with a high level of accuracy. Familiarity with takeoff software is a plus. Ability to work independently and as part of a team.

BENEFIT PACKAGE

Available after 90-day probationary period: Health Insurance, Health Advocate EAP, 40 hours of vacation time, 40 hours of sick leave, company sponsored life insurance policy, use of gas card, and mobile phone stipend. Employees are eligible to participate in company sponsored 50% matching 401K after 6-months of employment. Stop by our office between 8am-3pm Monday to Thursday, 8am to 2pm on Friday’s Please bring two forms of Identification to apply. Kaye Personnel, Inc 1868 Marlton Pike E. Cherry Hill, NJ 08003 856-489-1200

Job Type:

Full-time Pay:

$19.00 – $27.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person