Office Assistant Position Available In Fulton, Georgia

Office Assistant 3.5 3.5 out of 5 stars Atlanta, GA 30324 The Office Assistant will assist management in ensuring the agency’s building complies with all licensures and that the office operates properly for clients, staff, and visitors. This position will perform daily in-office duties professionally to ensure that appropriate office management and compliance actions are implemented.

Job Type:

Contract Pay:

$15.00 – $16.00 per hour

Minimum Qualifications, Education & Experience:

1 year of experience as an Office Manager (preferred) Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) (Required) Strong attention to detail and ability to meet tight deadlines Self-motivated Ability to multitask and prioritize well while under pressure Perform internal monitoring and auditing (a plus)

Duties Include:

Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone. Maintain the reception area by keeping it clean and clutter-free. Handle filing and data entry as requested. Greet walk-in clients and ensure their comfort while they wait for their scheduled appointment or to attend a group. Conducts daily, weekly, and monthly client chart auditing (staff & client signatures, etc.). Conducts intakes and admittances of clients. Upload documents into the EMR system (e.g., admissions, drug screens). Will work to create partnerships with local schools and businesses and secure and attend local events to represent the agency’s brand. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Help collect staff invoices to ensure timely payroll processing. Provide support on documentation management for insurance claims and referral sources when needed. Oversees the agency’s critical incident reporting, emergency, and safety procedures. Consults about ethical issues when necessary & uses appropriate steps to resolve moral dilemmas. Provide updated marketing material for staff, clients, and referrals. Scheduling and administration of staff meetings. Provide support to clinical and medical staff for proper compliance and utilization procedures. Perform regular internal building audits, including facility maintenance, equipment, and supplies. Audit assessment intakes (e.g., client initially seen, frequency of ongoing assessments, etc.). Perform other tasks as needed.

Job Type:

Contract, Full-time Monday to Friday, Weekends as needed Expected hours: 35 – 40 per week