Executive Support Position Available In Gwinnett, Georgia
Tallo's Job Summary: The Executive Support position at Lawrenceville-Suwanee School of Music offers a part-time role with a pay range of $17.00 - $20.00 per hour. Responsibilities include providing high-level support to the Executive Assistant and leadership team, managing HR, operations, financial workflows, and communications, and serving as a front desk floater. The ideal candidate must have reliable transportation, be detail-oriented, possess strong communication and interpersonal skills, and be comfortable working in a fast-paced, ever-changing environment. This role requires a minimum 4-year commitment.
Job Description
Executive Support 3.6 3.6 out of 5 stars Lawrenceville, GA 30043
Job Title:
Executive Support Location:
Lawrenceville-Suwanee School of Music (On-Site)
Job Type:
Part-time (20-28 hours/week)
Pay:
$17.00 – $20.00/hour
Schedule:
Day and evening shifts, Monday to Friday, occasional weekends as needed
Duration Commitment:
Minimum 4 year commitment preferred
About Us:
Lawrenceville-Suwanee School of Music (LSSM) is more than just a music school — we’re a community-driven, award-winning organization that invests in people. Celebrating our 16th year in business, we’ve been honored as: Most Outstanding Organization (Moxie Award 2024) by the Gwinnett Chamber of Commerce National Music School of the Year (2020-2021) Best of Gwinnett in Music Instruction (9 years in a row)
Role Purpose:
The Executive Support provides high-level support to the Executive Assistant and leadership team, helping to manage HR, operations, financial workflows, and communications. This person plays a vital role in the smooth functioning of day-to-day operations while also contributing to long-term growth and special projects. The role includes serving as a front desk floater and being a point of contact for parents and staff.
Key Responsibilities:
1. Executive & Administrative Support Support Executive Assistant with HR, finance, and operations-related tasks Assist with projects and special initiatives Manage phone messages and route communications Maintain organized filing systems (digital and physical) Sort and document weekly mail and receipts 2. Communication & Stakeholder Support Contact parents for routine updates (e.g., card expirations, payment reminders) Follow up with staff on compliance and task completion Coordinate supply orders and approval workflows Share updates related to staff time off and schedules 3. Financial & Operational Coordination Track and verify ACH withdrawals and related forms Conduct monthly payment audits Review month-end paperwork for completeness and compliance Help create and send invoices; verify teacher payments 4. HR & Onboarding Assistance Support onboarding of new employees and contractors Manage initial paperwork checklist Track employee time-off and send approval confirmations 5. Program & Revenue Development Research and propose ideas to increase income (e.g., facility rentals) Assist in growing community and special needs programming 6. Front Desk & Customer Service Provide front desk coverage as needed Offer a welcoming, professional experience to visitors and callers Key Result Areas (KRAs):
KRA Performance Indicator Administrative Efficiency:
Accurate filing; timely document processing
Communication:
Messages and updates handled promptly and clearly
Financial Accuracy :
Monthly audits complete; discrepancies resolved
HR & Onboarding :
Paperwork complete; new hires smoothly onboarded
Operational Support:
Inventory maintained; time off tracked
Project Support:
Projects completed on time with initiative
Income Growth:
At least one revenue-boosting idea implemented quarterly
Front Desk Coverage:
No service gaps; positive visitor experiences
Qualifications:
Must have reliable transportation No music background required — just a passion for excellence Strong memory and detail-oriented mindset Excellent phone and interpersonal skills Strong skills with Google Workspace Self-starter who thrives in a fast-paced, ever-changing environment Comfortable working independently and shifting between tasks High stress tolerance and strong follow-through
Traits We Value:
Dependable and consistent Enjoys interacting with people Adaptable and innovative Achievement-oriented and thrives on challenge
Benefits:
Employee discounts Room for advancement in a mission-driven organization Closed on
Sundays To Apply:
Please send the following: Your resume A cover letter sharing why you’re a great fit for this role Visit us online: lawrencevillesuwaneeschoolofmusic.com
Job Type:
Part-time Pay:
$17.00 – $20.00 per hour Expected hours: 20 – 28 per week
Benefits:
Employee discount Flexible schedule
Schedule:
Day shift Evening shift Monday to Friday Weekends as needed Ability to
Commute:
Lawrenceville, GA 30043 (Required) Ability to
Relocate:
Lawrenceville, GA 30043: Relocate before starting work (Preferred)
Work Location:
In person
