Office Assistant Position Available In Jackson, Georgia

Office Assistant Confidential Jefferson, GA 30549

Job Title:

Office Assistant/Scheduler Location:

Jefferson, GA Job Type:

Part-Time/Full-Time About Us:

We dynamic and customer-focused organization committed to delivering exceptional service. We pride ourselves on our collaborative work environment and dedication to excellence. We are seeking a proactive and organized Office Assistant/Scheduler to join our team and contribute to our ongoing success.

Job Summary:

As an Office Assistant/Scheduler, you will be the first point of contact for our customers and play a critical role in ensuring smooth operations within the office. You will be responsible for answering phone calls, scheduling service appointments, greeting visitors, and performing various administrative tasks to support the team.

Key Responsibilities:

Answering the

Phone:

Handle incoming calls professionally, providing information, directing calls to appropriate personnel, and addressing customer inquiries and concerns.

Scheduling Service Calls:

Coordinate and schedule service appointments, ensuring optimal use of resources and timely service delivery.

Greeting Customers:

Welcome visitors and clients to the office, provide them with necessary information, and ensure they have a positive experience.

Administrative Duties:

Perform various office tasks, including data entry, and filing. Assist with document preparation and other support tasks as needed.

Accounts Receivable:

Coordinate with coworkers to assist in the accounts receivable process. Apply incoming customer payments Track and follow-up on outstanding payments Assist in monthly aging reports

Accounts Payable:

Assist with the input of vendor invoices accurately

Additional Responsibilities:

Take on other duties as assigned by management to support the overall efficiency of the office.

Qualifications:

Education:

High school diploma or equivalent; additional qualifications or certifications in office administration are a plus.

Experience:

Previous experience in an administrative or customer service role is preferred.

Skills:

Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with QuickBooks Desktop is preferred but not required. Ability to manage time effectively and prioritize tasks. Professional demeanor and a positive attitude.

Self-Starter Additional:

Familiarity with scheduling software or CRM systems is beneficial.

Work Environment:

Full-time position with standard office hours. Fast-paced environment requiring attention to detail and the ability to handle multiple tasks.

Benefits:

Medical, Vision, and Dental Insurance:

Available on the first of the month following 60 days of employment, with 80% of the cost covered by the company. 401(k)

Plan:

Available after one year of employment.

Supplemental Insurances:

Available for purchase.

Company-Paid Life Insurance:

$25,000 life insurance coverage for full-time employees.

Paid Vacation:

One week of paid vacation, 2 weeks of paid vacation after one year of employment.

Pay Range:

$18.00-$22.00 per hour, with potential pay increases starting after 6 months, and continuing annually. Pay increases will be determinant on performance evaluations.

Equal Opportunity Employer:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type:

Full-time Pay:

$17.00 – $22.00 per hour Expected hours: 35 – 45 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Schedule:

Day shift Monday to

Friday Work Location:

In person