Administrative Assistant 2 Position Available In Richmond, Georgia

Administrative Assistant 2

Job ID:

285631

Location:

Augusta University Full/Part Time:

Full Time Regular/Temporary:

• About Us Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values https:

//www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University’s distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location Augusta University Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation’s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG’s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia’s and America’s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics. Responsibilities The responsibilities include, but are not limited to: Schedules meetings, Calendar Management Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair. Assist in planning and coordinating Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned. Daily office operations Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders. Various Administrative Functions Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to: Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. Email and track faculty with delinquent medical records or delinquent training. Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system. Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents. Other Duties Perform all other related duties as assigned. Required Qualifications Educational Requirements Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Additional Preferred Qualifications Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process. Preferred Experience Experience coordinating multiple events Office Management experience; Comfortable with technology solutions Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable Knowledge, Skills, & Abilities

ABILITIES

Commitment to the development of a student-centered residential campus environment Depth of understanding to communicate and action our AU values with all populations Ability to respond to sensitive inquiries Demonstrated project management skills Demonstrated team experience Exhibits professional code of ethics Proficient in the MS Office Suite Punctual in all job duties

Shift/Salary/Benefits Shift:

Days/M-F Pay Band:

5

Salary Minimum:

$17.88/hour – $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period:

5/20/25 – Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires:

Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.” Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today!

https:

//www.augusta.edu/hr/jobs/ Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365 To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=285631&PostingSeq=1 Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-4caf6cd791d571409a91aadaffbd9b30