Administrative Assistant Position Available In East Baton Rouge, Louisiana

Administrative Assistant The Claiborne at Baton Rouge – 2.9

Baton Rouge, LA Job Details Full-time Estimated:

$36.5K – $45.9K a year 4 hours ago Qualifications Microsoft PowerPoint Microsoft Excel Executive administrative support Mid-level Bachelor’s degree Communication skills Personal assistant experience

Full Job Description Community Administrative Assistant Scope:

The Community Administrative Assistant provides administrative support to the Executive Director.

Organizational Structure:

Reports to

Executive Director Position Status:

Full-Time, Non-Exempt Responsibilities:

Provides administrative assistance, such as writing and editing e-mails, drafting memos, preparing communications, organizing meetings, including scheduling, sending reminders, and organizing catering when necessary, on the executive director’s behalf Assist with the administration of human resource programs including, but not limited to, payroll, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. Assist with ensuring resident satisfaction including admission paperwork and process, monthly billing and explanations, grievance resolution, customer service etc… Assist with physical and digital files for residents and their documents in confidence and in compliance with policies, regulations, and applicable law. Participate in month-end close processes of accrual preparation and analysis of general ledger and monthly financials in conjunction with Executive Director. Supervise Concierge operations, train staff performing Concierge functions. Provides and coordinates coverage as needed. Assist with accounts receivable and accounts payable functions of the community in confidence and in compliance with poIicies, regulations, and applicable law. Establishes and maintains an ongoing, positive working relationship with all parties, including outside contacts. Oversee maintenance of office equipment and keep inventory of office supplies Other duties as assigned.

Qualifications:

Proven experience as an Executive Assistant or similar role. Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in office software, Excel, Power Point, and Word and the ability to adapt to new technologies. High level of discretion and confidentiality. Detail-oriented with a proactive and positive attitude. Bachelor’s degree or relevant professional certification is a plus. Ability to work independently and collaboratively in a fast-paced environment.

Physical Requirements:

Occasional walking or standing Must be able to perform work both inside and outside, which requires stooping, bending and lifting of approximately 25 lbs.