Administrative Assistant I Position Available In East Baton Rouge, Louisiana
Tallo's Job Summary: JM TEST SYSTEMS LLC is hiring a full-time Administrative Assistant I in Baton Rouge, LA. The role involves providing administrative, billing, and customer support for onsite operations. Key responsibilities include processing orders, managing customer communication, coordinating equipment, and supporting sales functions. Qualifications include a high school diploma, proficiency in MS Office, and strong communication skills. Benefits include medical, dental, vision, 401K, and more. Join us for stability, growth, and development opportunities.
Job Description
JM TEST SYSTEMS LLC
Administrative Assistant I Baton Rouge, LA Full-time We are seeking a detail-oriented and proactive Onsite Admin I to provide essential administrative, billing, and customer support for our onsite calibration and service operations. This role ensures accurate processing of work and purchase orders, manages returned equipment coordination, supports accounts receivable and inside sales functions, and maintains strong communication with customers and internal teams. You will be a key player in ensuring operational efficiency, customer satisfaction, and billing accuracy.
Key Responsibilities:
Administrative & Billing Support:
Process work and purchase orders, prepare job cost spreadsheets, complete billing packets, and perform general office tasks such as data entry and phone support.
Customer Service & Communication:
Respond to inquiries, provide job and quote updates, maintain positive client relationships, and help resolve invoice issues.
Equipment & Order Coordination:
Track returned items, provide and follow up on service quotes, and coordinate with lab and QA teams to expedite turnaround.
Sales & Documentation Support:
Prepare and process quotes, convert approvals to orders, and ensure job documentation meets quality assurance standards.
Operational Assistance:
Maintain clean workspaces, support job prep and equipment logistics, and order materials as needed.
Qualifications:
High school diploma or equivalent Proficiency in Outlook, Word, Excel; experience with Sage and CalMapp a plus Strong communication and customer service skills Prior administrative or customer service experience preferred Ability to lift up to 50 lbs and work in both office and light warehouse settings
Benefits:
Stability and Unlimited Opportunity Medical, Dental, & Vision HSA with Employer Contribution 401K Vacation, Sick, & Holiday Pay Employer Paid Life Insurance Leadership Development Why Join Us?
Be part of a collaborative, growing team where your contributions drive customer satisfaction and company success. We offer career development, a supportive environment, and a comprehensive benefits package.
