Administrative Assistant Position Available In Iberville, Louisiana

Administrative Assistant
Saint Gabriel, LA
Description
Westaff has an immediate opening for an experienced Administrative Assistance for the Geismar, LA area. Must have minimum of 5 years steady office experience. Pay range is $18-22 per hour, temp to hire Position Overview
The Administrative Assistant acts as the initial point of contact for visitors, clients, and employees, always maintaining a professional appearance and demeanor. This role provides administrative support to the Estimating and Purchasing departments, with occasional general assistance to Human Resources. Key responsibilities include preparing and organizing folders, assisting with phone and front desk responsibilities, supporting document management related to purchase orders and accounts payable, and ensuring smooth administrative operations. Essential Duties
Handle iing calls, directing them to the appropriate individual, providing support and information to customers, vendors, job applicants, and internal teams
Wee and assist walk-in customers, vendors, and job applicants with courtesy and professionalism
Employ strong organizational skills to manage various administrative tasks and maintain accurate records
Provide general administrative support and assist with special projects as required
Copy and distribute Work Order Releases (WOR) from Coordinators and ITPs from QC to Shop
Receive paid purchase orders from Accounting and scanned purchase orders from Receiving, match copies and file in paid A/P files
Archive paid A/P files in boxes and send to storage
Enter new jobs in AS400 in A/R absence or when extra assistance is needed
Enter all new RFQs in Quote Tracker, out all RFQ attachments, upload attachments to SharePoint, prepare RFQ folders and deliver folders and attachments to the Estimator
Qualifications
High school diploma or equivalent required; associate’s degree in Business, Office Administration, or related field preferred
Two or more years’ experience in an administrative support role is required, preferably working in a technical, manufacturing, or industrial environment
Familiarity with basic purchasing or estimating processes is a plus
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word)
Experience with quoting software such as Quote Tracker is a plus
Proven experience with document organization and file management
Excellent written and verbalmunication skills
Strong ability to prioritize and meet deadlines in a fast-paced environment
for the Administrative Assistant position today! #westaffjobs Overview

Base Pay:

18.00 – 21.00

Other Pay:

Job Number:

1247812

Employee Type:

TTH

Manage Others:

No

Travel:

Not Specified

Paid Relocation:

Not Specified