Parish Full Time Admin: St. Gabriel Position Available In Iberville, Louisiana

Parish Full Time Admin:

St. Gabriel 4.6 4.6 out of 5 stars Saint Gabriel, LA St. Gabriel Job Description for Parish Full Time Admin (5.29.2025)

Direct Report:

Office Manager Job hours: 40 hours per week

Office Hours:

To fill in with employee Those that you support (names of coordinators listed as of the time of this writing)

• Parish Staff
• Parishioners
• Ministry Leaders
• Learning Loft
• Others as requested

In-Office Expectations:

As Administrative Personnel are the “home base/point person” to our various Programs/Ministries/Catechists/Volunteers, it is the expectation that you will be in the office for your stated hours (listed above). When time off is necessary, please discuss coverage with the Office Manager. Volunteer vs. Employee

• only those jobs listed on your Job Description can be considered for pay. Any other opportunities that you help with are considered volunteering and may not be included on your time sheet. If you have any questions, please see the Office Manager, Business Manager, or priest. Office Expectations
• To keep a positive, Christ-like atmosphere in the offices
• To see St. Gabriel as one campus and not siloed buildings
• Make all Staff/parishioners/ministry leaders feel that they have the administrative support necessary to run their Programs/Ministries to the highest St. Gabriel standards
• Make all that enter our doors feel welcome, heard, and assisted

Duties:

• Working knowledge of the following office processes: o How to open office o Answering phones o Opening and distributing mail o Food Pantry list of jobs o Helping and answering questions at the window o Keying contribution envelopes as assigned by the Business Office o Copies and other administrative duties as requested
• Working knowledge of the following office processes (Admin 2): o Learn and help maintain the new database (summer of 2025) o Ministry Leaders copies/assistance as needed o Calendar requests o Check lock box Monday, Wednesday, and Saturday o Flyers found on Z drive printed and hung in church and on doors o Proof weekly bulletin o Gift card process o Permanent Sacramental books into the new database o Welcome packets prepared  This includes the updating of the folders for quarterly Pillars publication o Welcome Committee one month out letters o Prepare and save to the Z drive duplicate Sponsor Certificates o Prepare and save to the Z drive duplicate Baptism Certificates o Reconcile petty cash o Submit payroll for any priest (i.

e. currently only Fr. Sweaney) o Mail bulletins to those that are homebound

• Saturday o Other duties as requested by Office Manager/Parish Staff o Funeral in take sheet
• Working knowledge of the following office processes (Admin 1): o Admin 1 is responsible for opening the office on a daily basis o Record Sacraments (funerals, weddings, baptisms) o Maintain On-Line Mass Intentions o Funeral in take sheet and booklets o Prepare and send weekly bulletin to LPi o Send email at the end of the previous week for bulletin cover reminders o New parishioner forms into the database o Prayers of the Faithful prepared for the weekend o Distribute bulletins•Friday o Bride’s room o Bulletin holder outside parish office o Visiting priest calendar to Business Office first of each month o Monthly Wedding List o Ordering for parish (this includes parish office, Learning Loft, and Ministries) o Assist Allison week or two prior to “Big Events”•see list attached o Other duties as requested by Office Manager/Parish Staff Duties at the

Parish:

• Various mailing lists o Pillars o Directory o All Souls Mass
• Website updates
• Weekly baptism certificates prepared and make sure all paperwork is ready and complete o Paperwork should be in-house 2 weeks out o Baptism certificates should be created 1 week prior o Send email Fridays to Baptism team for following week’s baptisms  Folders for baptism class will be done by Admin 1 or Admin 2
• Work with Deacon Bob for those baptisms of older children o Follow ups may be required
• Work with Deacon Bob, Paula and various team members for Keeping Young Families Connected Events and timeline o This includes mailings and Smores to specific groups throughout the year Duties at the Learning Loft (subject to change upon discussion with the Director of the Loft)
• Will be at Loft on Mondays
• On-line registration prepared and sent to Ann for review
• Sign ups for Open House in January
• Create class lists/rosters in database
• Emails from Loft to Day School for emergency newsletters to be sent (i.e., snow days, etc.)
• Format yearly calendar and add to website
• Provide Admin 1 with any ordering needs for Learning Loft
• Phone calls and emails
• Help Ann keep all staff records up to date in database
• Send receipts to parents for work credits month and to parents for tax returns
• Send in maintenance requests as needed
• Help with registrations, etc., for any Learning Loft Events (i.e. Fall Fest, Bike-a-Thon, etc) Meetings
• Attend monthly standing meeting with Office Manager Cross Training
• As requested by Parish Office Review
• Meet annually with Office Manager for an annual review and job description review o Any additions made to your job duties throughout the year should be brought to this meeting