Clerical Assistant Position Available In Lafayette, Louisiana

Approved Date:

07/2024

Days:

244-days – District
180-days – School
2002

Sales Tax Eligible:

No

SUMMARY OF POSITION

Provides assistance to professionals or other secretarial staff with regard to specific functions in a school, library or office.

QUALIFICATIONS

EDUCATION

AND/OR EXPERIENCE

High school diploma or GED
ESSENTIAL

DUTIES AND RESPONSIBILITIES

Other additional duties/responsibilities assigned by the Supervisor and/or Superintendent may be assigned.

• Prepares and types letters, memoranda, reports, purchase orders, and other forms in the office
• Answers telephone, giving information to callers and routes incoming calls to the proper person
• Maintains files of various types
• Maintains record-keeping system in accordance with office requirements, including electronic imaging of documents and purging documents in accordance with records retention schedule
• Assists in the preparation of various reports; may design reports and compile data for specific reports
• Maintains inventories as required by office or library; checks materials in and out
• Communicates orally and in writing with district employees, students, parents, and the general public
• Serves as receptionist; greets visitors to office or library and routes them to the proper location
• Receives, opens, sorts, and routes incoming mail
• Communicates with other departments of the school district as required
• Maintains student and other records and prepares required reports
• Makes appointments for staff
• Processes documents and other materials, including enrollment, registration, transcripts, personnel applications or actions, or insurance
• Enters data into computer files as needed
• Maintains equipment/fixed asset inventory as required
• Assist with registration by helping families, reviewing and verifying application