Secretary I Position Available In Lafayette, Louisiana

Lafayette Parish School System
Job Description

Job Title:

Secretary I

• School

Salary Scale:

Support

Department:

School Based

Pay Grade:

Pay Grade 3

Reports To:

Principal

FLSA Status:

Non-exempt

Approved Date:

07/2024

Days:

180-days
2002

Sales Tax Eligible:

No

SUMMARY OF POSITION

Supervises all secretarial and clerical work done in a principal’s office

QUALIFICATIONS

EDUCATION

AND/OR EXPERIENCE

High school diploma or GED; One (1) year of office experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other additional duties/responsibilities assigned by the Supervisor and/or Superintendent may be assigned.

• Prepares and types reports, letters, inventories, tests, memoranda, and related documents from rough draft, clear copy, or notes
• Maintains all necessary files for the office or school
• Receives, opens, sorts, and distributes mail
• Handles incoming and outgoing telephone calls
• Supervises and trains other clerical personnel when necessary
• Composes letters and completes reports for the signature of the supervisor
• Communicates with students, parents, staff, and the general public in person, by phone, or through written correspondence
• Maintains proper bookkeeping systems pertaining to budget as well as incoming and outgoing monies; may prepare bank deposits and write checks
• Prepares and routes vendor and purchase orders
• Communicates with other departments and schools by telephone and written communication
• May administer first aid and authorized medications to students as needed
• Maintains office or school supply inventories
• Maintains current telephone listings
• Attends meetings and takes notes of minutes when required
• Assists with budget preparation and completion of financial statements
• Maintains supervisor’s appointment calendar and serves as receptionist as needed
• Maintains records pertaining to and assists in such matters as enrollment, attendance, employee leave, and records as required

METHOD OF EVALUATION

Evaluations in accordance with the Lafayette Parish School System Policy GBI-Evaluation.

PROFESSIONALISM AND CONDUCT STANDARDS

Quality of Work

• attention to detail and accuracy of work that meets and exceeds expectations
  oCompletes tasks, reports, and documents accurately according to specified timelines and expectations; Makes
  wise and appropriate decisions after identifying and analyzing relevant information Availability
• punctual, adheres to work schedule and has overall satisfactory attendance
  oAdheres to district guidelines relative to attendance; Regularly reports to work on time and work additional
  hours when deemed necessary and pre-approved by your immediate supervisor Communication Skills
• all verbal, non-verbal, visual, and written exchange of information is of satisfactory caliber
  oUses verbal and non-verbal communication in a manner respectful of others; Demonstrates skill in giving and receiving feedback; Uses active listening skills; Writes and speaks clearly and concisely so that the message is
  understood; Maintains communication with immediate supervisor, keeping him/her informed of problems, concerns, and significant developments
  Interpersonal Skills / Teamwork•works cooperatively with colleagues, students, parents, and vendors
  oPromotes and supports a culture of inclusion, diversity, dignity, respect, and fairness for all stakeholders; Attends and constructively participates in meetings and professional development activities; Accepts and uses constructive feedback; Cooperates with building and district staff in planning and evaluation
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  Personal Impact•presentable, appropriate appearance for position, represents district positively
  oWears attire appropriate to job responsibilities; practices personal grooming that is appropriate for work environment; Develops and maintains a safe and caring environment for all of our stakeholders; Advocate positive personal behavior on or off campus and attempt to avoid improprieties or the appearance of
  improprieties
  Productivity•performs work efficiently, on time, and effectively while uses available resources
  oIdentifies problems and issues and works collaboratively to contribute ideas and find solutions; Minimizes bias in self and others and accepts responsibility for his/her own actions
  Adaptability•accepts and adjusts to change, performs multiple tasks, organizes work, sets work priorities, and performs other duties as assigned
  oFollows directives as assigned by supervisor; Cooperates with administration in the performance of additional
  dutie