Auxiliary Services Support Specialist Position Available In Lafourche, Louisiana

Auxiliary Services Support Specialist 4.2 4.2 out of 5 stars 906 East 1st Street, Thibodaux, LA 70301 Special Instructions Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.clausen@nicholls.edu Position Details Position Information Position Title Auxiliary Services Support Specialist Position Number 500231 Salary Range $35,000.00 Position Type Unclassified Staff Department Information Ending Effective Date of Temporary Employment Department Auxiliary Services Job Duties Responsibility / Duty The Auxiliary Services Support Specialist provides broad, complex managerial support for the Office of Auxiliary Services. This department is responsible for the administration of programs and services for the following areas: Student Union, Post Office, Campus Reservation System, Camps and Special Programs, ID Card Operations, and two contracted areas which include Barnes and Noble Bookstore and Sodexo Campus Services for a total unit of employment of over 100 and totaling over five million dollars revenue annually. This position requires proficient verbal and written communication skills due to contact with a diverse population. This position must possess excellent accounting and budgeting skills, along with being organized and accurate. This position also requires a great deal of critical and independent thinking and also requires taking on initiatives without constant direction. The Auxiliary Services Support Specialist will help achieve organizational efficiency by nurturing a positive, inclusive work environment. The Auxiliary Services Support Specialist reports directly to the Executive Director of Auxiliary Services. Organize office operations and procedures. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed, and that clerical functions are properly assigned and monitored. Responsible for maintain inventory count for all equipment that falls under Auxiliary Services. Ensure filing systems are maintained and current. Enters electronic requisitions for Auxiliary Services. Percentage Of Time 30 Responsibility / Duty Food Services Works with Food Services Provider to submit reports and other paperwork in a timely manner. Verifies daily cafeteria and cash operations worksheets for all food service areas. Post all sales information into spreadsheets and reconcile with the Purchasing Department on a monthly basis for commission verification. Compiles monthly and annual cash sales worksheets. Percentage Of Time 25 Responsibility / Duty Colonel Card

• Assists Systems Analyst with daily tasks. Responsible for opening, closing and manning front desk of Auxiliary Services. Provides customer service, which includes: evaluation of patron problems/questions, and resolve and explain applications. Visits Card Management Centers on campus to collect cash and make deposits.
• Responsible for Colonel Card reporting. Percentage Of Time 20 Responsibility / Duty Post Office
• Assist with the Post Office and perform basic tasks as needed. Percentage Of Time 10 Responsibility / Duty Other Duties
• Any other duties that may be required for the Auxiliary Services department. Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility. Perform other duties as assigned. Percentage Of Time 5 Responsibility / Duty Camps and Special Programs
• Assist with Camps and Special programs as assigned by the Director.

Assists customers by email, telephone questions. Assists with tracking purchase orders, receives supplies and verifies that the three-part match is completed. Handles property control. Assists with social media advertising and marketing with input from the Director. Includes preparation of flyers for special activities by contributing suggestions for layout and inclusion of required information for all types of advertising and marketing. Corresponds on a regular basis with on and off campus instructors and representatives of local schools and major firms regarding scheduling on non-credit classes/conferences, booking facilities, availability of course offerings, etc. Percentage Of Time 5 Responsibility / Duty Reservations Assists the Reservations Office with work overflow that is required to help the department run smoothly. Percentage Of Time 5 Posting Detail Information Minimum Experience Required 5 years of Administrative support experience Minimum Education Required High School Minimum Licenses Required Other Minimum Requirements Test(s) Required Preferred Education Bachelors Degree Preferred Experience 8 years of Administrative support experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 04/17/2025 Closing Date 04/27/2025 Special Instructions to Applicants Supplemental Questions Required fields are indicated with an asterisk (

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Documents Needed to Apply Required Documents Resume/CV Cover Letter Letter of Reference 1 Letter of Reference 2 Letter of Reference 3 Copy of Transcript Optional Documents Other Document