Administrative Assistant 5 Position Available In Orleans, Louisiana

Administrative Assistant 5 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4937220) Apply  Administrative Assistant 5 Salary $3,127.00 – $6,136.00 Monthly Location New Orleans, LA Job Type Classified Job Number

CRT-2025-208553-PW

Department Culture Rec & Tourism-State Museum Opening Date 05/12/2025 Closing Date 5/18/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information This is a full-time position located with the Office of State Museum in New Orleans, LA.

About this position:

The Administrative Assistant 5 serves as the confidential secretary to the Assistant Secretary of the Office of State Museums. The Assistant Secretary serves as the Museum Director for the Louisiana State Museum which is a multi-site facility with attractions in the cities of New Orleans, Baton Rouge, Patterson, Thibodaux, and Natchitoches. The Administrative Assistant 5 will interact with many important professional and political figures and be expected to perform duties as a higher level of professionalism. The incumbent handles a wide variety of administrative duties with general direction from the Assistant Secretary and ensures information is disseminated within the Department, the Office of the Lieutenant Governor, other state agencies, and outside parties using discretion and diplomacy.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES

Competency #1:

Accepting Direction:

The ability to accept and follow directions from those higher in the chain of command. Competency #2:

Communicating Effectively:

The ability to relay information correctly and appropriately to connect people and ideas. Competency #3:

Managing Resources:

The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply (https://www.governmentjobs.com/careers/louisiana) ” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Resumes

WILL NOT

be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. • The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities. For further information about this vacancy contact: Pacee Wallace Department of Culture, Recreation, & Tourism 1051 N. 3rdStreet Baton Rouge, LA 70802

Phone:

225-342-8202 pwallace@crt.la.gov Minimum Qualifications

MINIMUM QUALIFICATIONS

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts Function of Work:

To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a classified/unclassified executive or high-ranking classified administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator. Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department. Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Serves as executive support to department advisors and decision-makers, including administrators and boards/committees. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave- Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year’s Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran’s Day, + Thanksgiving Day and Christmas Day. •Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system + Teacher’s Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 [

ADi:

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.] + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 02 [

ADi:

Explain your rating by providing specific and relevant examples in the box below.] 03

CE:

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 04

CE:

Explain your rating by providing specific and relevant examples in the box below. 05

MR:

Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + 1= I have no experience and/or am uncomfortable managing resources + 2= I have limited experience or require assistance to manage resources + 3= I can manage resources + 4= I can manage resources and help others improve their ability to manage resources 06

MR:

Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email