Administrative Assistant (0.5 Main Office / 0.5 Health Office) Position Available In Barnstable, Massachusetts

Administrative Assistant (0.5 Main Office / 0.5 Health Office)
Mashpee Public Schools
Kenneth C. Coombs School – Mashpee, Massachusetts This job is also posted in Mashpee Public Schools
Job Details

Job ID:

5241972

Application Deadline:

Jun 27, 2025 11:59 PM (Eastern Standard Time)

Posted:

Jun 17, 2025

Starting Date:

Immediately
Job Description

MASHPEE PUBLIC SCHOOL

Kenneth C. Coombs School Administrative Assistant
(0.5 Main Office / 0.5 Health Office) – 190 days
District Overview
The mission of the Mashpee Public Schools is to ensure a student-centered, comprehensive program of rigor, scope, and depth that prepares all students to be college, career, service, and civic ready and teaches respect and acceptance of others. The vision of the Mashpee Public Schools is that every student, every day, is safe, respected, and engaged to achieve academic and social growth in a personalized learning environment. Job Description
The Administrative Assistant (10 months) provides essential communications and coordinates activities that ensure the smooth day-to-day operation of the School. This is a public-facing position that requires excellent interpersonal and communication skills. As the initial and central contact point for all visitors and incoming communications, the successful Administrative Assistant must be conversant in all school policies, positions, and events. The Administrative Assistant makes judgments on prioritizing and routing of communications and must be capable of providing clear direction in cases where urgent action may be required.

DUTIES AND RESPONSIBILITIES

Greets and directs visitors
Arranging and scheduling substitute and temporary employees for the school
Greets substitutes and assists with directions and questions
Responsible for implementing and maintaining all office and school recordkeeping systems
Creates and maintains a comprehensive and efficient student and office database and files using both computer and manual filing systems
Uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information
Prepares, creates, and composes bulletins, and other documents for the school or instructional programs, using current technology from rough drafts, notes, recordings, or oral instructions
Prepares reports from confidential records
Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws
Addresses standard inquiries by letter, phone, e-mail, fax, or personal contact
Interacts with and assists students when necessary
Maintains confidentiality of records
Site / Program Support
Assists in the development of office procedures
Ensures that appropriate security and safety policies and procedures are followed within the office and the building
Performs other related duties as assigned by the Administration
Answer phones and deliver messages
Maintain the school calendar and scheduling information in the front hallway
Assist with bulletin boards
Maintain office equipment such as copier, fax machine, and laminator, etc.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

JOB REQUIREMENTS

Any combination of training and/or experience that demonstrates the ability to perform the duties as described, but not less than three years total
Completion of postsecondary business school or college is preferred
Experience working at a school site is desirable
Skilled in using technology, office software, and websites
Excellent organizational skills, ability to work independently, and maintain a high degree of confidentiality
Excellent oral, written, and communication skills
Such alternatives to the above qualifications as the Superintendent and/or his/her designee may find appropriate
Citizenship, residency, or work visa required
Cori and fingerprint clearance are required

REPORTS TO

Principal/Administrator

LENGTH OF POSITION

184 days, school year (Unit C Contract)

LOCATION

Kenneth C. Coombs School

SALARY:

Commensurate with experience

BENEFITS

Comprehensive benefits package includes a Town contribution of 75% towards the cost of health insurance and life/dental/vision plan options, as well as optional deferred compensation plans.
Learn more about Mashpee Public Schools here.

EQUAL OPPORTUNITY EMPLOYER

The Mashpee Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.

Position Type:

Full-Time

Salary:

$24.87 to $32.72 Per Hour