Administrative Assistant Position Available In Hampden, Massachusetts

Description Robert Half is currently seeking a detail-oriented and dynamic Bilingual Office Assistant for our client, a leading property management company. If you thrive in a fast-paced environment and want to support a team in delivering exceptional service, this is the role for you! This position is ideal for administrative professionals who are fluent in English and Spanish, and looking to contribute to a growing company.

Position Overview:

As a Bilingual Office Assistant, you will play a critical role in supporting day-to-day operations for our client’s property management team. You’ll act as a liaison between the office staff, property owners, contractors, and tenants, bridging communication gaps while handling administrative tasks. The right candidate will possess strong organizational skills, an ability to multitask, and a commitment to providing outstanding customer service – all while leveraging their fluency in a second language.

Key Responsibilities:

+ Provide bilingual administrative support to property management professionals, including correspondence, data entry, and record keeping. + Respond to inquiries via email, phone, and in-person interactions in both languages. + Assist tenants and property owners with questions, concerns, and documentation tasks. + Coordinate maintenance schedules and communicate requests with third-party vendors. + Compile and organize reports, contracts, lease agreements, and other documents. + Maintain database accuracy and ensure all records are updated regularly. + Handle general office needs, including supply management, scheduling, and supporting team operations.

Qualifications:

+ Fluency in English and Spanish (both written and spoken) is mandatory. + Prior experience in administrative support, property management, or customer service is required; property management experience is a plus. + Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software tools. + High level of professionalism and customer service skills. + Strong organization skills and the ability to juggle multiple priorities at once. + Excellent communication skills and attention to detail. + Proven ability to work collaboratively in a team environment, with minimal supervision. Requirements

• Proven experience in administrative roles, preferably within the real estate or facilities management industry.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Ability to manage inbound and outbound calls with professionalism.
• High attention to detail and accuracy in data entry and documentation.
• Exceptional organizational skills and the ability to prioritize tasks effectively.
• Customer-focused mindset with a commitment to providing outstanding service.
• Adept at managing schedules and coordinating appointments efficiently.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .