Clerk – 10 month Position Available In Hampden, Massachusetts

Clerk

• 10 month
  West Springfield Public Schools
  Coburn Elementary
• West Springfield, Massachusetts Job Details

Job ID:

5214345

Application Deadline:

Posted until filled

Posted:

Jun 4, 2025

Starting Date:

Aug 25, 2025
Job Description
Clerk

• 10 Month
  Coburn School

COBURN SCHOOL

Full-Time

• 40 hours per week

Duties:

• Serve as the first point of contact for students, families, staff, and visitors by monitoring and managing front office operations.
• Answer and direct incoming phone calls, take messages, and respond to inquiries in a professional and courteous manner.
• Communicate effectively with school staff, families, and community partners through phone, email, written correspondence, and in-person interactions.
• Process and distribute incoming mail and deliveries and manage outgoing correspondence in a timely manner.
• Accurately maintain student attendance records and report daily absences to appropriate staff.
• Prepare and maintain accurate payroll records, including tracking time and attendance for school-based staff and submitting reports by required deadlines.
• Enroll and withdraw students using PowerSchool and ensure timely updates to student information, schedules, and records.
• Coordinate and communicate bus assignments and transportation changes for new and existing students.
• Provide clerical support to administration and staff, including preparation of reports, letters, and student records.
• Assist with the preparation of materials for meetings, parent communications, and school events.
• Help maintain an organized, welcoming, and efficient front office environment.
• Uphold the highest standards of confidentiality and professionalism when handling sensitive information.
• Other duties that may be assigned.

Reports to: Principal

Minimum Qualifications:

• High School graduate
• Ability to multitask
• Computer proficiency; databases, spreadsheets, and word processing
• Must have good interpersonal skills and be able to deal with a diverse public and student body in a culturally sensitive way.
• Ability to carry out oral and written instructions
• Dependability a must

Salary:

Per the Unit C contract, classification S-6

Position Type:

Full-time