Administrative Assistant Position Available In Middlesex, Massachusetts

Job Description Position Title:

Administrative Assistant Work Location:

One of the local sites: Cambridge, NYHQ, PA, NY (may need to float to another location)

Assignment Duration:

06 months

Work Schedule:

Days on site rotate (e.g., 3 onsite / 2 offsite), with flexibility to modify

Work Arrangement:

Hybrid (onsite and offsite rotation with flexibility)

Position Summary:

Answer general phone inquiries using a professional and courteous manner Direct phone inquiries to the appropriate person Reply to general information requests Greet visitors in a professional and friendly manner Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents Sort incoming mail, faxes, and courier deliveries for distribution Prepare and send outgoing faxes, mail, and courier parcels

Key Responsibilities:

Provides full-range of administrative support to include: Manages multiple Outlook calendars with expertise Plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) Plans a variety of recurring events with other groups inside and outside of the organization when necessary Prepares and edits reports and presentations using Microsoft Office software Organizes and maintains files Coordinates and manages travel arrangements and prepares expense reports Fields incoming telephone calls and replies to routine inquiries Provides project management assistance when necessary Expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling Orders supplies and equipment Cooperates with other administrative assistants in maintaining an efficient workroom Serves as back-up administrative support for any member of the team when necessary

Qualification & Experience:

Calendar management (MS Office) TEAMS PT and E Experience CSR Experience Ability to prioritize and multitask Experience working in a team environment Change agile (quick on their feet)

Notes:

Travel may be required Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.88/hr.